2018 SSAC Organizational Review Multistakeholder Strategy and Strategic

2018 SSAC Organizational Review – Multistakeholder Strategy and Strategic Initiatives Overview 22 February 2018

SSAC Review RWP Kickoff Meeting - Agenda MSSI slide deck • introduce MSSI support • roles, responsibilities • review process overview • about the assessment report • ICANN 61 • interviewees list • use of mailing list • Q&A SSAC Review WG introduction Analysis Group slide deck • introduce team members • review timeline • agenda for San Juan • Q&A |2

MSSI Support for SSAC Review Angie Graves, Project Manager Jennifer Bryce, Senior Reviews Coordinator Negar Farzinnia, Director Lars Hoffmann, Director |3

Roles & Responsibilities Independent Examiner Review Working Party Conduct selfassessment (if applicable) P Input into review scope and IE selection criteria • Community outreach support • Input into data collection – online survey and interviews • Provide clarification and factual corrections throughout the review • Once final report is submitted: assess feasibility of recommendations and provide OEC with appropriate documentation P • • Lead RWP calls Assess effectiveness of prior review improvements Review of documents, records Observe proceedings Develop and conduct surveys/interviews Formulate factual observations and implementable recommendations Engage with stakeholders for clarification and correction Prepare report(s) OEC P Provide oversight P Approve scope of review P Confirm selection of independent examiner • Accept final reports and RWP’s feasibility assessment* • Approve implementation plans* • Monitor progress of implementations *Prepare recommendations for Board action ICANN org • Facilitate review process P Prepare RFP, run competitive bidding process P Select independent examiner in accordance with selection criteria • Monitor timeline and resources • Support outreach and engagement • Manage public consultation and public comment processes • Assist with preparation of review implementation plan if/when required |4

Organizational Reviews: Two-Phase Approach IE = Independent Examiner OEC = Organizational Effectiveness Committee RWP = Review Work Party FAII = Feasibility Assessment & Initial Implementation Plan IE: collects input, performs assessment • Interviews • Surveys • Documents • Proceedings IE: Public/community/RWP consultation ICANN org: factual clarifications & substantive inconsistencies to IE via RWP Mailing List* IE: considers RWP input, Public Comments, ICANN org feedback IE: produces Draft Assessment Report IE: considers all feedback (community, ICANN org and RWP); IE drafts Recommendations in consultation with RWP IE: issues Final Report (Assessment + Recommendations) RWP: provides input on Draft Assessment Report RWP: provides input on recommendations RWP: produces SSAC-endorsed FAII ICANN org: input/observations on FAII** IE: Publishes Assessment Report, initiates public consultation period IE: Draft Report (Assessment & Recommendations) posted for RWP and Public Comment ICANN org: factual clarifications & substantive inconsistencies to IE via RWP Mailing List* OEC recommendation & Board Action Receive Final Report, other review documentation Accept/Reject RWP FAII *The RWP list is a publicly archived email list, to which the IE team, the RWP members, and ICANN org support staff are subscribed. The feedback will also be posted, as a redline document, on the community wiki page for that review. ** Documented via Board Paper. |5

About the Assessment Report • draws on information gathered via interviews, survey, attendance at meetings, review of documents, other observations • is composed of findings of what works and what does not • does not include recommendations • is initially a draft assessment report, shared only with the RWP, for receiving RWP input, feedback • RWP and IE achieve agreement (or as close to it as possible) on facts and figures, alignment with review scope • assessment report is published for public consultation along with a webinar or public calls, opening mailing list to comments, and outreach to SO/ACs | | 66

ICANN 61 Schedule: 10 March – 15 March 2018 • SSAC and community member interviews to be conducted • RWP is invited to share helpful SSAC information with the IE • RWP to provide final input on survey questions for April launch of public survey | | 77

SSAC Review - Interviewees • Face-to-face interviews are to be conducted by the independent examiner at ICANN 61, and remotely following ICANN 61 • Candidates for interviews: • ICANN Board – especially Board Technical Committee (BTC) • SO/AC Leadership • SSAC members • Suggestions from SSAC • Current status: • Outreach to Board began this week • Outreach to SO/AC leadership planned • ICANN 61 interview scheduling - rollout 23 Feb |8

SSAC Review – Mailing lists • Two mailing lists are being used for the SSAC Review: • Internal mailing list (managed by Kathy/SSAC) • Public mailing list (managed by MSSI) • Internal mailing list: • SSAC RWP has full control over use of this list • Subscribers are SSAC RWP members; SSAC RWP is free to add/remove subscribers as they see fit • SSAC RWP can use this list as they see fit • SSAC RWP can keep this private or make public as they see fit • Public mailing list: • Subscribers are SSAC RWP members, Analysis Group reviewers, SSAC policy support, MSSI support – SSAC is free to additional subscribers as they see fit • Serves as official communication tool between Analysis Group, SSAC RWP, and ICANN org • As per RWP request, only RWP co-chairs have posting rights (can be changed if needed at any time) • Full posting rights for Analysis Group reviewers and MSSI staff • Serves as a public record for the review process and postings are publicly archived |9

Questions and Answers Thank You and Questions Reach us at: Email: Angie. Graves@icann. org, Jennifer. Bryce@icann. org Website: icann. org/resources/reviews/org | 10