2018 2019 Fall Meeting http moodle polkfl netmodpageview

2018 -2019 Fall Meeting http: //moodle. polk-fl. net/mod/page/view. php? id=67430

Purpos e Review PRSEF Rules & Proced ures Agenda Intro Why & Where do I begin Rules & Procedures Project Review

Who we are… Kim Rex – Director- District Science Coach Kim. rex@polk-fl. net/ 863 -534 -0643 Marjorie Miles-Dozier, MD– Co-Director District Science Coach Marjorie. miles-dozier@polk-fl. net/ 863 -519 -3669 Karrie Wikman- Curriculum Specialist - Science Karrie. wikman@polk-fl. net Jeff Hancock- Senior Director Science Jeffrey. hancock@polk-fl. net more importantly you!

Pop – up if you…. Are a first year school director Have 2 -3 years experience Have 4 -10 years Have 10 – experience 20 years Have more experiencethan 20 years experience

But why? STUDENTS q Meet and network peers and professionals working in their field of interest. q Win awards from cash and place awards, recognitions and to the chance to go to the state and/or international competitions. During state and international fair students can also win cash and place awards, recognition, internships and scholarships. q Build and grow critical thinking and problem solving skills as well as interviewing, preparing reports, and speaking with the public. q Practice science and engineering skills to solve world problems. TEACHERS q Support students with science and engineering career goals. q Conduct up to date research. q Develop students’ knowledge of science and engineering practices. q Use hands-on, minds-on relevant implementation of the nature of science standards. q In-service points and bragging rights. q Director stipend.

Polk Science Week – Jan 28 - 31 2019 Secondary Science & Engineering Fair Elementary Showcase

Meetings and Paperwork Due Dates August 28, 2018 Fall Rules and Procedures Meeting – Jim Miles PDC 5: 00 pm – 7: 30 pm: ALL School Coordinators September 21, 2018 Affiliation forms and fees, IRB and SRC forms due December 7, 2018 Electronic Registration due December 14, 2018 Student Entry Packets and Registration fees due January 12, 2018 SRC meeting – District Office, Title 1 Conference Rm (behind Building F) 9: 00 am until we are done January 23, 2018 Paperwork Corrections due by 5: 00 pm

Regional Science Fair January 28, 2019 Project Set Up 2: 30 p. m. to 7: 00 p. m. January 29, 2019 Judging 9: 30 a. m. to 12: 30 p. m. Public Review *Project Tear Down 4: 00 p. m. to 7: 30 p. m. Location to be determined January 31, 2019 Awards Ceremony 5: 30 p. m. to 7: 00 p. m.

Engineering Fair is March 26 -28, 2019 at the RP Funding Center (Lakeland Center) Intel ISEF Is May 14 -18 in Phoenix, AZ

How does a student get to State or ISEF? School Fair Polk Regional Science & Engineering Fair Florida State Science & Engineering Fair International Science & Engineering Fair

Did you Know? 20 – 26 projects/students go to state! 50 -60% of students that go to state win awards!!! 2 Senior Division projects/students go to International! 50% of students that go to International win awards!!!

While in fair … Data representation Patent

We need you! 2 possible judges names & emails 1 -2 possible sponsors 1 -2 special awards

Did you Know? PRSEF by the Numbers Chart Title 180 160 140 120 100 80 60 40 20 0 Juniors Seniors 2017 2018 q 39% projects went back with DNC q 1 project turned in paperwork at the fair q 2 DQ projects q 14 WD projects

Most Common Deficiencies… Research plan Procedures Bibliography Form 3 SRC signatures Start date DNC

Where do I begin?

Purpose of Rules and Guidelines protect the rights and welfare of the student researcher protect the rights and welfare of the human participant ensure adherence to federal regulations ensure use of safe laboratory practices protect the environment determine eligibility for competition in the PRSEF 2019

Useful Acronyms PRSEF – Polk Region Science and Engineering Fair ISEF – International Science and Engineering Fair Website: http: //www. societyforscience. org/isef/ FFFS – Florida Foundation for Future Scientists (Governing Board for the Florida State Science and Engineering Fair) Website: http: //www. floridassef. net/

Useful Acronyms SRC – Scientific Review Committee: Reviews all projects. Some have to be reviewed before experimentation and some after. The SRC must include a veterinarian if animal projects are included. IRB – Institutional Review Board: must evaluate the potential physical and/or psychological risk of research involving humans. All proposed human research must be approved before experimentation begins. This includes surveys or questionnaires to be used in a project. D & S – Display and Safety Committee: Responsible for the set up of fair and projects in addition to ensuring safety of students during judging and public viewing.

The Sites… PRSEF SSEF ISEF • Polk Regional Science & Engineering Fair • http: //moodle. polk-fl. net/mod/page/view. php? id=67430 • State Science & Engineering Fair of Florida • https: //student. societyforscience. org/intel-isef • International Science & Engineering Fair • www. ssefflorida. com

PRSEF Site http: //moodle. polk-fl. net/mod/page/view. php? id=67430

School Coordinator Handbook

Affiliation Agreement and Planning Form

School Coordinator Handbook

ISEF Site https: //student. societyforscience. org/intelisef

SSEF Site www. ssefflorida. com

Rules and Procedures

Florida SSEF Reminders & Rule Changes RSEF/SSEF/ISEF Teams at RSEF, SSEF & ISEF will compete in the category of their choice. The use of E. coli K-12 in projects requires prior SRC approval. NOTE: This is stricter than INTEL ISEF Rules/Guidelines. Behavioral vertebrate projects are prohibited which include operant conditioning with aversive stimuli. NO BSL 2 projects allowed in Junior Section.

Florida SSEF Reminders & Rule Changes RSEF/SSEF/ISEF Projects involving non-human vertebrates require SSEF Mortality Form. No vertebrate animal deaths due to the experimental procedures are permitted in any group or subgroup. Such a project will fail to qualify for competition. Any death which occurs must be investigated by an individual qualified to determine the cause of death, such as a veterinarian. The results of the investigation must be documented in writing.

Florida SSEF Reminders & Rule Changes RSEF/SSEF/ISEF All animals must be monitored for signs of distress. Because significant weight loss is one sign of stress, weight must be recorded at least weekly with 15% being the maximum permissible weight loss or growth retardation (compared to controls) of any experimental or control animal. . See Page 10, #6 ISEF Rules.

Florida SSEF Reminders & Rule Changes RSEF/SSEF/ISEF Studies involving the decomposition of vertebrate organisms (such as in forensic projects) require a Risk Assessment Form 3. Human and other primate established cell lines and tissue cultures are to be treated as potentially hazardous biological agents. Plant and non-primate established cell lines and tissue culture collections do not need to be treated as potentially hazardous biological agents.

Florida SSEF RSEF/SSEF/ISEF Reminders & Rule Changes No batteries in drones at display. No QR codes at display. No expedited reviews for humans. Written permission for collection on private property and “managed” public lands.

Florida SSEF Reminders & Rule Changes RSEF/SSEF/ISEF No brand names, student produced or commercial logos or acknowledgements may be displayed on a project at RSEF/SSEF/ISEF. This includes brand names in the project title and/or abstract. A Project Summary is only required if the student makes a change in the procedures outlined in the student’s original Research Plan. Form 1 C needed for locations outside home, field or school. New instructions/form on ISEF Form 1 C.

Florida SSEF Reminders & Rule Changes RSEF/SSEF/ISEF The use of wild-collected mushrooms is prohibited. Use of carbapenem-resistant Enterobacteriaceae (CRE), methicillin-resistant Staphylococcus aureus (MRSA), vancomycin-resistant Enterococci (VRE) or Klebsiella pneumonia Carbapenemase (KPC) producing bacteria and other related resistant microbes is prohibited. Sub-culturing from Microbial Fuel Cells is prohibited . unless work is conducted at a Regulated Research Institution.

Florida SSEF Reminders & Rule Changes RSEF/SSEF/ISEF No project involving emerging pathogens carried by arthropod (mosquitoes, flies, etc. ) vectors or water samples collected from the environment containing cyanobacteria may be conducted by Junior Division participants. Senior Division participants may conduct research on these subjects at Registered Research Institutions only when working with the RRI’s collection.

Florida SSEF Fair Concerns Mentors must be aware of rules and rules must be implemented. IRB can be set up by schools must be in field of research. Professionals Students, teachers and all involved must become aware of risks while conducting research.

Rules and Forms Appendix C in the Handbook has a list of forms required for all Projects

Form 1 is required of all projects. Form 1 is a fillable and savable form Make sure that areas pertaining to the project are indicated (checked). Use current year’s form!

Form 1 A is required of all projects. Form 1 A is a fillable and savable form Start dates are for the experimentation portion of the project. Florida SSEF Husbandry projects, experimentation date is established as the moment you take possession of the subject animal. Vertebrate projects, Any action taken involving obtaining and setting up the experiment is included in experimental responsibilities for the vertebrate.

Research Plan is required of all projects. Rationale: Brief synopsis of the background that supports your research problem and explain why this research is important scientifically. Required items in research plan: Human subject, vertebrate, PHBA and HCAD projects require items listed at right in research plan. re Bibliography: Please make sure to include required citations (depending on nature of research). Sources should be diverse. qu Lis ire t o m f en ts ! Data Analysis: numbered steps. Please remember that “Data Analysis” is not a description of how data is to be displayed but an analysis of the data collected.

Research Plan is required of all projects. Template is a Word. doc Form… you may cut and paste… note bulleted and numbered items. Rationale … Brief synopsis of the background that supports your research problem and explain why this research is important scientifically. Materials List … bulleted list of all items used in research… includes concentration of chemicals and source and amount of all living organisms. r of t s i L nts! e m re equi

Research Plan is required of all projects. Template is a Word. doc Form… you may cut and paste… note bulleted and numbered items. Procedure (Research Methods) … numbered … make sure to include all requirements listed for a particular area of research. Please make sure that students include all requirements listed for a particular area of research! of List nts! me e r i u req

Research Plan is required of all projects. The template boxes expand as text is entered. Pages are numbered in the top right hand corner. Data Analysis … numbered … please remember that “Data Analysis” is not a description of how data is to be displayed but an analysis of the data collected. Conclusion … Conclusion of research at the end of experimentation. Bibliography … numbered … please make sure to include required citations (depending on nature of research). Sources should be diverse. Adult Sponsor Signature is new

Form 1 B is required of all projects. Form 1 B is a fillable and savable form Some projects require SRC approval before experimentation.

Some projects require a SRC signature An SRC requires at least three members not associated with student’s research in order to rule out a conflict of interest.

Human Projects Require an IRB The medical professional on the IRB must be an expert in the appropriate field of study for the project.

Rules and Procedures Which Forms? • Each table will receive a sample Project • Answer the following questions for each part • What additional information would you, as an adult sponsor, need before proceeding? • What supervision is needed? • What forms, if any, in addition to 1, 1 A, and 1 B, are needed? • If IRB approval is needed, would it be expedited or full committee review? • Are informed consent/assent needed? • What additional questions/considerations do you have?

Form 1 C is required of projects conducted at RRI or industrial setting. Form 1 C is a fillable and savable form Please make sure that all questions are answered appropriately. Determination of requirement is established by SRC and rules/guidelines. Form 1 C needed for locations outside home, field or school. This form should be dated after the completion of experimentation. ge a p o tw rm! w o e F N

Form 2 may be required due to the nature of research. Form 2 is a fillable and savable form. Please make sure that all questions are answered appropriately. Determination of requirement is established by SRC/IRB and rules/guidelines.

Form 3 is required of most projects including vertebrate animals. Form 3 is a fillable and savable form Please make sure that all questions are answered appropriately. Make sure to list appropriate sources off safety information. Determination of requirement is established by SRC/IRB and rules/guidelines.

Form 4 is required of all projects involving human subjects. Form 4 is a fillable and savable form. Level of risk is determined by the IRB. Determination of requirement is established by SRC/IRB and rules/guidelines. Florida SSEF If a student uses humans in their research a reference to the protection of human subjects, MUST be cited in their bibliography.

Form 4 requires review by an Institutional Review Board (IRB). An IRB requires at least three members not associated with student’s research in order to rule out a conflict of interest. Note that “Specialist” must have credentials in area being reviewed. Form 4 & Rule Change An Expedited review is no longer valid.

Informed Consent Form is the recommended consent form for SSEF when IRB from Form 4 indicates this as a required document.

Florida SSEF Human Subject Verification of Informed Consent Form: required form at setup prior to judging, along with one redacted copy (name and signature) of completed consent form, do not redact date and completed Form 4. Form used to verify that consent/assent form was obtained from each human subject. To be completed by adult sponsor and student researcher after experimentation.

Form 5 A is required of projects involving vertebrates conducted at school/home/field site. Form 5 A is a fillable and savable form Determination of requirement is established by SRC and rules/guidelines. Required of projects involving vertebrates at school or home.

Florida SSEF If a student uses vertebrates in their research a reference to vertebrate subject care MUST be cited in their bibliography. Behavioral vertebrate projects are prohibited which include operant conditioning with aversive stimuli. All animals must be monitored for signs of distress. Because significant weight loss is one sign of stress, weight must be recorded at least weekly with 15% being the maximum permissible weight loss or growth retardation (compared to controls) of any experimental or control animal. See Page 10, #6 ISEF Rules.

Florida SSEF Mortality Report is required of all projects involving vertebrate animals, even if no deaths occurred. No vertebrate animal deaths due to the experimental procedures are permitted in any group or subgroup. Such a project will fail to qualify for competition. Any death which occurs must be investigated by an individual qualified to determine the cause of death, such as a veterinarian. The results of the investigation must be documented in writing.

Form 5 B is required of projects involving vertebrates conducted at Regulated Research Institution. Form 5 B is a fillable and savable form Determination of requirement is established by SRC and rules/guidelines. Required of projects involving vertebrates at registered research institutions.

Form 6 A is required of some projects. Form 6 A is a fillable and savable form Level of risk must be determined, BSL-1 or BSL 2. Determination of requirement is established by SRC. Determination of BSL could be due to organisms, procedures or both.

Florida SSEF STUDENTS IN THE JUNIOR DIVISION MAY NOT SUBMIT BSL-2 PROJECTS. The use of E. coli K-12 in projects requires prior SRC approval. NOTE: This is stricter than INTEL ISEF Rules/Guidelines.

Form 6 B is required of some projects. Form 6 B is a fillable and savable form. Determination of requirement is established by SRC and rules/guidelines. Required of projects involving human and vertebrate tissue.

Florida SSEF Studies involving the decomposition of vertebrate organisms (such as in forensic projects) require a Risk Assessment Form 3. Human and other primate established cell lines and tissue cultures are to be treated as potentially hazardous biological agents. Plant and non-primate established cell lines and tissue culture collections do not need to be treated as potentially hazardous biological agents.

Guidelines for Biosafety Level 1 Laboratory Facilities & Operations. Required of projects involving PHBA at a Biosafety Level of 1. Determined by the completion of the risk assessment for PHBA, Form 6 A. Page ONE of 2. PAGE 1

Guidelines for Biosafety Level 1 Laboratory Facilities & Operations. Required of projects involving PHBA at a Biosafety Level of 1. Determined by the completion of the risk assessment for PHBA, Form 6 A. Page TWO of 2. PAGE 2

Guidelines for Biosafety Level 2 Laboratory Facilities & Operations. Required of projects involving PHBA at a Biosafety Level of 2. Determined by the completion of the risk assessment for PHBA, Form 6 A. Page ONE of 3. BSL 2 form not required for projects at Registered Research PAGE 1

Guidelines for Biosafety Level 2 Laboratory Facilities & Operations. Required of projects involving PHBA at a Biosafety Level of 2. Determined by the completion of the risk assessment for PHBA, Form 6 A. Page TWO of 3. BSL 2 form not required for projects at Registered Research PAGE 2

Guidelines for Biosafety Level 2 Laboratory Facilities & Operations. Required of projects involving PHBA at a Biosafety Level of 2. Determined by the completion of the risk assessment for PHBA, Form 6 A. Page THREE of 3. BSL 2 form not required for projects at Registered Research PAGE 3

Form 7 is required of some projects. Form 7 is a fillable and savable form Determination of requirement is established by SRC and rules/guidelines. Required of projects which are a continuation of previous research. This form can be dated after the completion of experimentation. ! m or F w e N Note … Form 7 only has room for current year and 1 (one) previous year… use additional forms for 2016 -2017 or early project years. Multiple forms might be used.

Florida SSEF Fair Abstract is required of all projects. SSEF Fair Abstract is a fillable and savable form. Original will be reviewed and certified. This certified abstract is to be displayed vertically during check-in and judging. Note: Send in one abstract with top completed, one with title only.

Florida SSEF Display and Safety No batteries in drones at display. No QR codes at display.

Florida SSEF Project Categories SSEF Fair Categories • ANIM 100 Animal Sciences • BEHA 200 Behavioral and Social Sciences • BMED 300 Biomedical and Health Sciences • CMBI 400 Cellular/Molecular Biology &Biochemistry • CHEM 500 Chemistry • EAEV 600 Earth and Environmental Sciences • ENMS 700 Engineering (Engineering Mechanics, Material Science, Embedded Systems) • ENEV 800 Environmental Engineering • IMRS 900 Intelligent Machines, Robotics and Systems Software • MACO 1000 Mathematics and Computational Sciences • MICR 1100 Microbiology • PHYS 1200 Physics & Astronomy • PLNT 1300 Plant Sciences

THE DEATH OF COMMON SENSE When we are reviewing projects we often ask “Did any adult really read this before approving the procedure? ” Please make sure the projects submitted adhere to the ISEF and SSEF rules. Please do not submit incomplete paperwork or a project that has not been critically reviewed by the research teacher before submission. We are more than happy to assist you with questions!

Ethics & Research

I pledge … protect the rights and welfare of the student researcher protect the rights and welfare of the human participant ensure adherence to federal regulations ensure use of safe laboratory practices protect the environment determine eligibility for competition in the PRSEF 2019

Let’s go social! #PRSEF Polk County Schools Academic Competitions

Kim. rex@polk-fl. net Marjorie. miles-dozier@polk-fl. net

Closing Remarks