2013 DEPARTMENT ACCOMPLISHMENTS 2014 WORK PLANS March 13

2013 DEPARTMENT ACCOMPLISHMENTS & 2014 WORK PLANS March 13, 2014 – Report to City Council

PLANNING AND BUILDING DEPARTMENTS 2013 Accomplishments & 2014 Work Plan

Planning & Building 2013 Accomplishments Shoreline Master Program – In House! Urban Land Institute & UW Green. Futures Lab Down Town Futures Permits Revenue up 17% – 20% (Tenant Improvements #1) CRS Update (25% flood insurance savings) Community Task Force � Non Motorized Ground Work for 2016 Comprehensive Plan Update One Stop Permit Center

Planning & Building – 2014 Work Plan 2016 Comp Plan Update (Zoning/CAO/SEPA/Complete Streets/Housing) Establish Unified Fee Schedule I-5 Electronic Sign Committee NHMP Update / Oil Trains Business License Survey WCIA Land Use: 2014 Risk Assessment Update parcel database on City. View Evaluate Property Acquisition – BNSF & Gages Slough overpass and trail underpass Downtown Futures � Events at VIC Community Task Force � (Bike/Ped non - Motorized Connections I-5 Underpass) Review / Process Annexation(s) CIP budget integration Public Info/Handout Update Permit Processing Code Enforcement

LEGAL DEPARTMENT 2013 Accomplishments & 2014 Work Plan

Legal – 2013 Accomplishments WCIA – Cyber Security Assessment & Improvements Management of Claims, Suits & Records Requests Review & Development of Contracts & Agreements Providing Advice and Review Prosecution – Criminal and Civil Enforcement

Legal – 2014 Work Plan WCIA - Cyber Security Implementation WCIA - Land Use Risk Assessment Move Prosecution In House Administer Claims, Suits and Records Requests Contracts and Agreements Legal Advice

ADMINISTRATION 2013 Accomplishments & 2014 Work Plan

Administration – 2013 Issues Personnel & Collective Bargaining (4 CBAs) New Jail Inter-Local Agreement Respond to Cyber Attack / Cyber Security Bridge Response Indigent Defense Lodging Tax – Bridge Response / TPA Evaluation � 14 projects / $200 k / 9400 visitors - VIC Budget Process

Administration – 2014 Work Plan Collective Bargaining – LMCs & Health Care Advisory Committee – Insurance Cost / PPACA Assessment/ Personnel Policies, Hiring Process, Procurement, Fees Jail Finance Committee Indigent Defense Supervisor & System Budget Process w / Finance [CIP, Rev & Exp, Reporting] Civil Service migration TPA Decision & Implementation? EMS / Fire Based Analysis? Pay off City Hall and Library

FINANCE DEPARTMENT 2013 Accomplishments & 2014 Work Plan

Finance – 2013 Accomplishments Spring. Brook Financial Software Selection & Transition Initiation Instituted Wellness Program – Well. City Award (2%) Cyber Theft Response / Internal Controls Internal Process Improvements Move Payroll In-house 2012 Audit Success

Finance – 2014 Work Plan Springbrook Implementation & Optimization / Reporting Indirect Cost Allocation Plan ER&R Fund Implementation (for 2015 Budget) Procurement Policy, Financial & Investment Policies, Fixed Assets Policy Bank RFP Inventory 2015 Budget Process (Exp/Rev projections, CIP) Departmental Restructuring continues Contracts, Grants & Agreements Data Base

POLICE DEPARTMENT 2013 Accomplishments & 2014 Work Plan

Police – 2013 Accomplishments WASPC Accreditation Preparation Spillman Mobile Implementation Implement Alternative Shifts Collective Bargaining Agreement Update Department Webpage Mobile Command Unit Proactive / Special Teams Responded to 9, 181 calls for service (6%)

Police – 2014 Work Plan Accreditation Personnel Recruitment (Promotions & Officer Nos. 26/27) – Traffic and Drug Enforcement Dragon Speak Implementation – voice to text Aggressive Solicitation Ordinance Implementation Security / Cameras on Blvd Evaluation of Evidence / Retention needs

FIRE DEPARTMENT 2013 Accomplishments & 2014 Work Plan

Fire – 2013 Accomplishments Implemented new 48/96 Schedule & Departmental Reorganization to Increase Level of Service Administered SAFER Grant – Enhanced Personnel (4 FTEs) Recruited Fire Chief Auto Aid Agreement with Mount Vernon Developed Work Plan to Restore Rating Mobile Data Terminals in vehicles

Fire – 2014 Work Plan Recruit Training Officer / Division Chief – develop and implement Training Program Engage/Evaluation EMS options – provide leadership to County & CVAA Implement Firehouse software program Renegotiate ILA Fire District No. 6 Analyze Fire Rolling Stock/Equipment – depreciation and replacement schedule ER&R Fund Year One of preparing for re-rating

INFORMATION TECHNOLOGY / SYSTEMS 2013 Accomplishments & 2014 Work Plan

IT – 2013 Accomplishments Update City Webpage – Civic. Plus Assess Cyber security needs (WCIA 2013 audit and plan of action) Enhance IT Security (firewall & appliances) Implement multi-year software and hardware replacement schedules and budget (year one) Enhance IT personnel & deploy resources Enhance service provision to partners (i. e. Fire 6)

IT – 2014 Work Plan Update Servers and Network / Windows Fully implement WCIA cyber security work plan Fully implement webpage and integrate Shop. Burlington. Wa. com and Chamber Expand active management/marketing of fiber Implement council meeting webcast & microphones Year 2 of Software/Hardware replacement schedule (XP replacement) City. View/Class/Firehouse upgrades Internal Communication System – City IT needs Fiber Network Assessment / Drive System Development & Marketing Plan for Citywide Wi. Fi Network

LIBRARY 2013 Accomplishments & 2014 Work Plan

Library – 2013 Accomplishments Continue Multi-Year Early Literacy Focus Evergreen Software training & expansion (Hospice) Allen Foundation – Roots / Genealogy Project RFP – vendors Webpage Update Provide individual employment skill building and business training opportunities Update lab computers Meetings/educational/fun events all year Repairs meeting room / windows Build On Success: 13, 000 card holders / 180, 000 visits

Library – 2014 Work Plan Expand Adult “life long learning” opportunities Implement induction hearing loop system in meeting room Evaluate Dewey Free classification system Complete Roots - Genealogy Project Explore Options to increase school age demand for and knowledge of library services beyond our borders (BESD) – Full Steam Ahead with Allen foundation? Update Strategic Plan Implement Microsoft IT Academy Update Teen Area Enhance Acquisitions (get closer to desired budget meeting demand) BURN THE MORTGAGE!!

MUNICIPAL COURT 2013 Accomplishments & 2014 Work Plan

Court – 2013 Accomplishments Staff Training Expanded Trial Dates & Jury Management Enhance Financial Reporting / Accounting & coordination between Courts and Finance Responding to Increased Demand adjustments to Prosecution and Defense

Court – 2014 Work Plan Paperless Transition Evaluation E-payments / Coordination w / Finance ADA doors / Courtroom Bench Respond to increase in trials and changes in prosecution & defense

PARKS, RECREATION & CEMETERY DEPARTMENT 2013 Accomplishments & 2014 Work Plan

Parks & Rec – 2013 Accomplishments Improved Soccer Field North of Horse Shoe Pits Absorbed Maintenance Needs for Grafton and Railroad Parks Increased Maintenance on S R Park Gravel Road Repaired Basketball Court / Fencing Projects Successful Tournaments, Events and Festivals (Harvest) Responded to Cemetery Demands without Fail Enhanced Webpage Multitude of Recreation Programs Throughout Year and (sought new opportunities) – BHC Approximate 300 acres / 37 sites

Parks & Rec – 2014 Work Plan SR Park Road/Parking Improvements Aerator / Top Dresser – for field maintenance Basketball Courts Reroof Old Rec Office – So. Skagit Install new Park Sign at P&R Office Evaluate fees – sales tax / B&O Staff Training – Maintenance Management Cemetery Bunker / Sand I-5 Underpass Trail & BNSF Overpass Recreation Programs!!!

ENGINEERING DEPARTMENT 2013 Accomplishments & 2014 Work Plan

Engineering – 2013 Accomplishments In-house NPDES / Storm Water Permit Engineering Right-Size In-house Engineering Filled Director Position Responded to I-5 Bridge Collapse Developed Pavement Condition Report and Multi Year Overlay Plan Prioritized Grant Applications – Street and Storm Updated Infrastructure Mapping – Streets, Sewer, Storm Water, Fiber 10 Year Solid Waste Contract – Waste Management

Engineering – 2014 Work Plan Burlington Boulevard Signal & Fiber Upgrades & Intersection Realignments Left Turn Lanes – (Gilkey and Anacortes, Goldenrod and Fisher, Whitmarsh, Pease) Intersections: Rio Vista and Walnut / B Blvd) Paving Projects Develop and Adopt Complete Streets Standards Rio Vista rebuild – design in 2014 / Build 2015 I-5 Pedestrian Underpass & Restripe Bike Lanes Pervious Concrete parking lot design – Spruce and Fairhaven 5 way intersection design – Fairhaven & Cherry Gages Slough outfall design - Gilkey Storm Water Comprehensive Plan BNSF Overpass – Conceptual Design Develop Vegetation Management Plan (1, 800 trees / 100 s acres parks / miles of roadway) Aggressive Grant Application Focus Dike 12 Levy Segment Certification & GI Study

SEWER DEPARTMENT 2013 Accomplishments & 2014 Work Plan

Sewer – 2013 Accomplishments Paid off Sewer Debt Filled Sewer Supervisor Position Head Works / Screen Replaced 700’ of Collection System – Victoria Successful Maintenance – pumps, sewer lines, video inspections (3. 79 MGP plant / 336, 000’ lines) Upgraded Boiler – to burn methane generated on site Moved rolling stock fully into ER&R Fund

Sewer – 2014 Work Plan Upgrade the Laboratory & Build Storage Building Evaluate Fund Balance, Needs and Complete Rate Study to ensure on-going fund stability Re-organize positions as per Collective Bargaining Agreement Rebuild Clarifier Design Collection System Replacement – Rio Vista Complete Line Replacement – Alley No. of Fairhaven Market Excess Capacity

STREET DEPARTMENT 2013 Accomplishments & 2014 Work Plan

Street – 2013 Accomplishments Paving Projects: Bouslog, Spruce, Old Hwy 99 Vegetation Maintenance Storm Water Maintenance -36 outfalls & 47 miles Street Sweeping / Significant In house repairs Street Maintenance and Repair I-5 Bridge and Traffic Response Festivals & Parades

Street – 2014 Work Plan Traffic Markers, Center Lines, Fog Lines Vegetation Spraying X 2 / Year Non Motorized Markings New Street Sweeper Crack Sealing Storm Line and System Cleaning Salt & Sand Bunker Roof

BUILDINGS & GROUNDS DEPARTMENT 2013 Accomplishments & 2014 Work Plan

Bldg/Grounds – 2013 Accomplishments Library – meeting room walls / windows Generator – Public Safety Maintenance – pressure washing / roof cleaning / carpet cleaning with enhanced capacity HVAC / Electronic Doors City Entrance Signs Ceiling Tiles – Senior Center Evidence Room Ventilation Painting – Court and Senior Center Cleaned BNSF – Hwy 20 Added VIC to cleaning / maintenance schedule Flower Baskets on Fairhaven Vegetation Maintenance – B&G / Work Crew / Summer Help

Bldg/Grounds – 2014 Work Plan Achieve Efficiencies in Grounds Maintenance vegetate) Long List of Projects in � � (De- Shop Building Community Center Library Parks & Rec Public Safety – ADA Doors / Judicial Bench / Carpet Fire-Carpet & Tile/ Assessment of Layout City Hall – Maintenance Byway Center / VIC Assessment of Facilities and Multi Year maintenance plan development

Glossary of Terms & Acronyms ADA: Americans with Disabilities Act BNSF: Burlington Northern Santa Fe Railroad B & O: State Business and Occupation Tax BHC: Burlington Healthy Communities CBA: Collective Bargaining Agreement CIP: Capital Improvement Plan CRS: Community Rating System (pertains to flood insurance) CVAA: Central Valley Ambulance Authority EMS: Emergency Medical Services ER&R: Equipment Rental and Revolving Fund FTEs: Full Time Equivalent (Employees) GI Study: US Army Corps of Engineers General Investigation Study (Skagit River Flooding) ILA: Inter Local Agreement NHMP: Natural Hazard Mitigation Plan RFP: Request for Proposal SAFER: Staffing for Adequate Fire and Emergency Response (Federal Grant) VIC: Burlington Visitors Information Center WASPC: Washington Association of Sheriffs and Police Chiefs WCIA: Washington Cities Insurance Authority