2012 London Olympic Games The Olympic Flame in

2012 London Olympic Games: The Olympic Flame in Ireland 10 th May 2008

Project Team Arantxa Colome’ Audrey Mc. Carthy Christine Hughes (speaker) Fabio Douek Luther Lebtag Marek Bykowski Nuno J. C. Pires Paul Buckmaster Paul O’Hanlon Phil Lenzenhuber Pierluca Del Buono

Introduction • London to host Olympic Games in 2012 • Games commence 27 July 2012 • Ireland confirmed to host penultimate leg of torch relay (25 -26 July) • Planned torch relay route through Ireland is that the torch arrives in Cork & travels up to Dublin and then to Belfast, to give an all-island context to the event

Project Scope To receive the Olympic flame on 25 July 2012 in Cork and to bring it via Dublin to Belfast within two days in a manner that: • Is appropriate to the international and historical significance and grandeur of the event • Will reflect well on the people of the island of Ireland

Project Return • The Olympic movement will project a positive image of Ireland to the world and contribute to building a peaceful and better world. • The relay through Ireland associated events will profile many businesses and services leading to returns for those businesses and services and to new enterprises

Background to the Relay • All arrangements for Olympic torch relay & flame to be carried out in compliance with International Olympic Committee (IOC) Protocol Guide Organising Committee for the Olympic Games (OCOG) responsible for: • bringing Olympic flame to designated stadium • organising the torch relay

Planning of the 2012 Torch Relay • Route for the London 2012 Olympic Torch Relay announced in 2011 • Ireland chosen to host penultimate leg of relay before opening of Olympic Games on 27 July 2012.

Success Criteria • • Flame delivered to recipient nation respecting IOC timetable Respect the budget of the Irish Olympic Committee Minimal negative publicity arising from protests or poor event management Minimal disruption to traffic in Irish cities Maximum positive publicity from selection of torch bearers and celebrity commentators

Work Breakdown Structure - Overview

Timeline of the Relay Coming to Ireland in 2012 • 26 -30 March: Torch lit in Greece and commences international journey to London • April – July: Travels around globe in planned route to highlight theme of the Olympic Games chosen by organisers • 25 July: Flame arrives in Cork • 2012 Olympic Games: 27 July - 12 August 2012

• Torch arrives from France the 25 July • Torch travels from Cork to Dublin (25 July) and Dublin to Belfast (26 July) • Torch leaves Belfast for Scotland (26 July)

9000 Risk Contingency plan Training 90000 Security 500 Quality Internet Space 900 Billboards 10000 Event Organisers 6000 Project Managers 7000 HR Communication & advertising Budget Grand Total € 83900 Suppliers Logistics Merchandisers 6000 Miscellaneous 7000 Shipping costs 5000 Transports 1000 Transit Permit 1000 Radio 5000 Television 10000 Other Modes 5000

Stakeholders Irish Public Irish Government Gardai Media British Government Project Team IOC Sponsors OGOC British Police

Risk Management Plan Inputs needed ü Enterprise environmental factors ü Organisational process assets ü Project scope statement ü Project management plan ü Risk register ü Project schedule management plan ü Approved change requests ü Work performance information ü Performance reports

Communications Plan Who When • SPONSORS Frequency of • GENERAL PUBLIC communications will • GOVERNMENT BODIES depend on: –LOCAL GOVERNMENTS-COUNTY • input of specific COUNCILS stakeholder groups –GARDA SIOCHANA SECURITY AND • Schedule (eg, increase TRAFFIC CORPS media briefings closer –HEALTH SERVICES to and during relay –IRISH ARMY • LOGISTICS AND INTERNAL DEPARTMENTS • INTERNATIONAL and IRISH OLYMPIC COUNCIL • ATHLETES AND CHOSEN RUNNERS • PR & MARKETING CONTRACTOR How • Internal website & email for project team • Meetings with IOC & OGOC as required • Media briefings • Reports. . .

Quality Planning for Quality 1. Identify Output Torch relay 2. Identify Customers Irish Public , Irish Government & Associated Bodies 3. Identify Customer Requirements Capture the imagination of the public. Promote a positive view of Ireland on the world stage, 4. Translate Requirements Smooth transit of the Torch over the designated route. Positive media coverage. Organising for Quality 5. Steps in the Work Process Receiving of the Torch from Olympic delegates. Transportation of the Torch Logistics Safety Accommodation Safe storage of Torch and backup Torch. Safe departure from our shores. Positive media coverage of the Torch run.

6. Select Measurement Training of staff. Selection and induction of runners. PR/Spokespeople in place for positive media coverage. Customer feedback. 7. Determine Process Capabilities Extract quality issues from previous Torch runs. Simulate possible scenarios. ↓ TORCH RUN (Work Process) ↓ Monitoring for Quality 8. Evaluate 9. Recycle Has the run meet all requirements initially set out. Is it possible to reuse this quality plan if Ireland was selected for another Torch run. Is there any room for improvement.

Project Closure – Closing tasks – Status report – Present final project report – Prepare “lessons learned” – End project

For more information please visit our website: http: //torchproject. weebly. com Thank you!