2010 Olympics Integrated Interoperable Communications Plan IICP 2009

2010 Olympics Integrated Interoperable Communications Plan (IICP) 2009 Annual NWTEMC Conference October 6 th, 2009

2010 OLYMPICS Interoperable Communications Preparedness 2010 Olympics Overview 2

2010 Olympics Overview Objectives: ¾ Familiarize participants with factual details about 2010 Olympics ¾ Provide background on Washington state security planning efforts to date including preparations for 2010 Olympics ¾ Provide a brief overview of the 2010 Olympics Coordination Center 3

2010 Olympics Overview Vancouver, B. C. • February 12 -28, 2010 4

2010 Olympics Overview 2009 World Police and Fire Games 4 Jul 31 to Aug 9, 2009 4 Burnaby BC 4 Third largest sporting event in the world 2010 Winter Olympic Games 4 Feb 12 to 28, 2010 4 Vancouver and Whistler, BC 45, 500 athletes and officials (projected) 480+ countries participating 5 2010 Paralympic Games 4 March 12 to 21, 2010 4 Whistler, BC 41, 350 athletes and officials (projected) 440+ countries participating

2010 Olympics Overview ¾ 80+ countries expected to participate ¾ 5, 500 athletes ¾ 25, 000 volunteers ¾ West Vancouver ¾ Richmond ¾ Whistler 6

2010 Olympics Overview Attendance ¾ 1 million in Turin, Italy in 2006 ¾ Whatcom County Council of Governments estimates 450, 000 spectators ¾ 175, 000 expected to drive north into Canada on the I-5 7

2010 Olympics Overview ¾What are some of the potential threats that you might anticipate during an event like the 2010 Olympics? ¾How might these events impact Washington state? 8

2010 Olympics Overview Though a variety of incidents could occur, the 2010 Olympics Training and Exercise Working Group decided to focus efforts upon the following incidents: ¾ Severe Winter Weather ¾ Chemical Spill ¾ Civil Disturbance ¾ International Terrorism ¾ Domestic Terrorism 9

2010 Olympics Overview ¾ What kind of impact do you think any of these events could have on tribes and/or local response agencies? ¾ What kind of reaction could be expected from the public? ¾ What kind of media response could be expected if any of these incidents occurred? 10

2010 Olympics Overview Potential impacts of an incident on Washington ¾ Stress to the medical system ¾ Disruption of economy ¾ Destruction of critical infrastructure ¾ Injuries and loss of life ¾ Public fear ¾ Response hampered by inability of agencies to communicate 11

2010 Olympics Overview What has Washington State done to prepare? ¾ 2010 Olympics Security Task Force established in 2004 ¾ Training and Exercise Working Group ¾ Intelligence Working Group ¾ Communications Interoperability Working Group ¾ Statewide training ¾ International exercises ¾ Partnerships with Canadian, Federal, State, Regional and Local agencies 12

2010 Olympics Overview Co-Leads: Charlie Radabaugh, FBI Robert Schwent, WSP 13

2010 Olympics Overview Communications Interoperability Working Group ¾ Identify what communications tools are in place ¾ Define the communications requirements for 2010 Olympics Communications Coordination Center ¾ Develop the 2010 Olympics Integrated Interoperable Communications Plan (IICP) to include Federal, State, local and tribal emergency response agencies ¾ Ensure that tribal, local, state, federal and regional agencies are engaged in the process and familiar with the plan ¾ Provide training and exercises to ensure that response agencies can effectively communicate during the Games using the 2010 Olympics IICP 14

2010 Olympics Overview 2010 Coordination Center Overview ¾ Developed to provide a system composed of facilities, equipment, personnel, procedures and communications for participation of Washington agencies in 2010 Olympics -related incidents ¾ The facility will provide logistical and communications capabilities to support critical missions ¾ The facility will be staffed by local, state and federal agencies 15

2010 Olympics Overview Summary ¾ The CIWG sub-committee is focused upon HOW you communicate, WHO you communicate with and WHAT methods you use to support that communication during incidents 16

2010 OLYMPICS Interoperable Communications Preparedness Introduction to the 2010 Olympics Integrated Interoperable Communications Plan (IICP) 17

Overview of the IICP Purpose ¾ To define the communications capabilities necessary to support and execute interagency communications among Federal, State, tribal, local, private sector and Canadian partner emergency response providers participating in U. S. preparations for the 2010 Olympic and Paralympics Games 18

Overview of the IICP Scope ¾ Identify current communications systems and capabilities that support mission operations ¾ Define communications pathways based on five specific incident scenarios selected by the 2010 Olympics Security Committee ¾ Document communications pathways and methods that connect command control centers (e. g. the 2010 Olympics Coordination Center), EOCs, and field forces with voice and data communications 19

Overview of the IICP U. S. and Washington State Focus Area ¾ Homeland Security (HLS) Regions 1, 2, 5 & 6 ü Proximity to the U. S. – Canadian border ü Major transportation routes (land, air, and water-based) HLS Region 1 HLS Region 2 HLS Region 5 HLS Region 6 Counties of: Island San Juan Skagit Snohomish Whatcom Pierce County Counties of: Clallam Jefferson Kitsap 20 King County

Overview of the IICP Elements – Part 2: Regional Scenario Based Communications Plans ¾ Introduction ü Provision of critical organizational, operational, and technical information required to establish interoperable communications ü Communications Plans are tailored for specific events ü Can be used to further agency training and readiness by applying the information to the most probable events in a Region as well as recurring events 21

Overview of the IICP Elements – Part 2: Regional Scenario Based Communications Plans ¾ Regional Specific Information ü Local/County interoperability within the Region ü Local/County interoperability with State and Federal agencies ü Tribal, NGO and private industry interoperability with the Region ü Primary communications centers and contingency back up ü Contingency communications (e. g. radio cache) ü Commercial services, deployable assets and satellite communications 22

Overview of the IICP Elements – Part 2: Regional Scenario Based Communications Plans ¾ Scenarios ü Severe Winter Weather Event ü Major Hazardous Materials Release ü Civil Disturbance ü International Terrorism ü Domestic Terrorism 23

Overview of the IICP Elements – Part 2: Regional Scenario Based Communications Plans ¾ Scenario Components – Incident Commander APD Sample incident response structure PIO MOA EOC Perimeter Control National Guard Safety AFD Operations APD Logistics US Fish & Wildlife Crowd Disbursement APD Medical AFD 24 Planning FBI

Overview of the IICP Elements – Part 2: Regional Scenario Based Communications Plans ¾ Scenario Components – Sample Table X Scenario Components – Table X 25

Overview of the IICP Elements – Part 2: Regional Scenario Based Communications Plans ¾ Scenario Components – Emergency Contact Info ü ü ü Agency name Contact (individual’s name) Individual’s position Work phone & alternate Email Primary dispatch center 24/7 contact number (for after hours contact) 26

Overview of the IICP Elements – Part 2: Regional Scenario Based Communications Plans ¾ Scenario Components – Sample Form 205 27

Overview of the IICP Elements – Part 3: Appendices ¾ Appendices ü Master Freq List and I/O Talk Groups for HLS Regions 1, 2, 5, and 6 ü Communication system coverage maps, listings of current MOUs, MOAs, existing interoperability/communications plans and SOPs ü 2010 Olympics Emergency Communication Points of Contact List ü IICP Agency Contributor Points of Contact List ü Communications Training and Exercise Planning ü Acronyms Listing and Master List of Exhibits 28

Overview of the IICP Future Additions ¾ List points of contact for critical infrastructure ¾ Listing of key regional communications managers ¾ Provide a Communications Annex to bridge the 2010 OCC CONOPS with Canadian, Federal, State, local, and tribal tactical communications operations ¾ Finalize the 2010 OCC information flow (in/out of facility) ¾ Any HLS Region 1, 2, 5, or 6 current system upgrade and/or expansion information 29

2010 Olympics Integrated Interoperable Communications Plan 30

Overview of the IICP Region 1 Communications Interoperability Gaps ¾ Still too many disparate systems – makes interoperability problematic ¾ No common protocol for radio programming of interoperability channels ¾ Limited training and resources to do so ¾ Limited available radio caches to support mutual aid between Regions ¾ National interoperability channels are not programmed into many of the subscriber units ¾ Line A constraints (limits use of OSCCR) 31

2010 OLYMPICS Interoperable Communications Preparedness Tribal Input for 2010 Olympics Integrated Interoperable Communications Plan (IICP) 32

Tribal Input for 2010 Olympics IICP Purpose: ¾ Gain input from tribal first responders on communications capabilities for specific information to include in the 2010 IICP ¾ To confirm that this initial-response role of tribal first responders is captured in the 2010 Olympics Interoperable Communications Plan ¾ Validate tribal first responder response capabilities including both equipment and volunteer resource capacity ¾ Identify cross-border resource and response capabilities ¾ To define the role of the tribal first responders and how you are involved in future planning 33

Tribal Input for 2010 Olympics IICP How do tribal first responders in your region coordinate communications for multi-agency events? ¾ Standard, day-to-day operating procedures ¾ Unusual circumstances ¾ What if there is a major/multi-agency event? ¾ How do you support EOCs and NGOs during emergencies? 34

Tribal Input for 2010 Olympics IICP Overview of tribal first responders regional deployable communications assets ¾ Who owns them? ¾ What are their capabilities? ¾ Do the assets include trained personnel? ¾ What is the request process? ¾ How do you determine when to deploy them? ¾ What is the process to request your assistance? 35

Tribal Input for 2010 Olympics IICP Cross border Resource Capabilities: ¾ When is the type of incident that would require cross border communication assistance from tribal first responders? ¾ Who is the decision maker on establishing cross border interoperability? ¾ How long after an incident starts are you called? 36

Tribal Input for 2010 Olympics IICP Tribal First Responders Specific Response to Emergencies: ¾ What is your protocol for response? ü Discuss specific county/regional response ¾ What are your volunteer resource capabilities? ¾ What are your equipment capabilities by region? ¾ Is there a written response plan by Region? ¾ How are tribal first responders involved in Regional planning? 37

Tribal Input for 2010 Olympics IICP What information to include in the IICP? ¾ What resources should be identified in the IICP? ¾ What equipment should be included in the IICP? ¾ Suggestions on updates to the IICP? 38

Tribal Input for 2010 Olympics IICP Are there Communication Gaps? ¾ What communication gaps exist? ¾ What are tribal first responder identified communication gaps? ¾ Are there any exercise/training gaps? ¾ Who do you take the lead from? ¾ How do you interoperate across regions? ¾ Are there cross-border gaps? 39

2010 OLYMPICS Interoperable Communications Preparedness Questions? 40