20 444 26 1703 02 ROSCISN Bidders Conference

20 -444 -26 -1703 -02 -ROSC-ISN: Bidder’s Conference Illinois Department of Human Services Division of Substance Use Prevention and Recovery

Agenda for the Webinar I. II. Review presentation (30 -60 minutes) Questions will be taken at the end • Submit questions in the webinar question panel any time during the webinar • All Participants are muted. We can unmute you to ask a question if you raise your hand • You can submit questions after the webinar, until 7/15 Submit questions: Joseph. Tracy@illinois. gov with “ROSC-ISN NOFO" in the subject line of the email. http: //www. dhs. state. il. us/page. aspx? item=106192 Answers will be posted to all questions here

Overview § Title XX Social Services (Donated Funds Initiative, DFI). § Proposal due date: July 29 by 12 pm CDT § Amount Available - $1, 050, 000 – 4 – 14 Awards ranging from $75, 000 - $250, 000 § Letter of Intent July 15 th § 25% Match Applies. Include match in the budget. § All questions submitted by July 15 th § Grants End: 6/30/2020

IDHS/SUPR Mission To provide a system of care along the continuum of prevention, intervention, treatment and recovery support where individuals with substance use disorders, those in recovery and those at risk are valued and treated with dignity and where stigma, accompanying attitudes, discrimination, and other barriers to recovery are eliminated.

Recovery Oriented Systems of Care A ROSC is a coordinated network of community based services and supports that is person-centered and builds on the strength and resilience of individuals, families, and communities to achieve abstinence* and improved health, wellness and quality of life for those with or at risk of alcohol and drug problems. https: //www. samhsa. gov/sites/default/files/rosc_resource_guide_book. pdf *Note that abstinence is in the SAMHSA ROSC definition, but others have replaced “abstinence” with “recovery”.

Recovery Community Organizations § Recovery community organizations (RCOs) have emerged as important resources for engaging and supporting individuals and families in their recovery in a variety of ways, and they reflect strengths and assets of the communities in which they operate. The cornerstone of a recovery-oriented system of care (ROSC) is the involvement and commitment of people with lived recovery experience. RCOs, in their nature and scope, aim to develop and support peer leadership and peer-driven services and support. Additionally, recognizing that sustainable change emerges from a recovery-focused, strengthsbased approach, RCOs can help foster and support long-term collaborative relationships in their communities. -ATR 4 SAMHSA Technical Assistance Package

Recovery: Working Definition The process of change through which individuals improve their health and wellness, live a self- directed life, and strive to reach their potential. -SAMHSA, 2012 Four major dimensions: —Health, home, purpose, and community

Illinois Vision Statement § People can and do recover § Individuals and families determine the supports and services they need. § Services and supports are continuous, cohesive across different phases of care and are coordinated across the various agencies involved in their delivery. § Support of recovery is a community responsibility and value. § There is inherent flexibility in the system so it can be responsive to different pathways to recovery. § Measuring quality and outcomes is a system priority.

Illinois Recovery Values § Recognize the right of a person to direct their own recovery and that there are many models of, and paths to, recovery § Operate with integrity and a sense of personal responsibility § Include the “voice” of peers, family members, and the community in planning and decision-making § Implement programs with competency and good stewardship § Empower individuals and families § Embrace cultural diversity

ROSC Objectives 1. Building a culture that builds and nurtures recovery 2. Building capacity and infrastructure to support a recovery-oriented system of care 3. Developing commitment to implement and sustain a recovery-oriented system of care

ROSC-ISN Purpose The purpose of this Notice of Funding Opportunity (NOFO), referred to as Recovery-Oriented Systems of Care-Illinois Statewide Network (ROSCISN) Grant, is to fund the establishment of multiple, networked, geographically distributed ROSC Councils that will assist communities with building local recovery oriented systems of care and Recovery Community Organizations and that can network with the statewide ROSC. Councils shall be supported by a lead agency collaborating with community members. To ensure the sustainability of the ROSC Councils, successful applicants must demonstrate a commitment to establish the ROSC Council permanently with a long-term (5 -year) strategic plan, either as a standalone non-profit organization or with a permanent business relationship with a lead agency.

ROSC Council Local membership organizations that seek to improve the local ROSC and participate in the statewide ROSC Council. Membership includes individuals that live in the community as well as local hospitals, primary care, mental health, law enforcement, local business owners, local government representatives and policy makers, persons with lived experience and SUD intervention, treatment, prevention and recovery support service providers. The size and scope of the community is defined by the ROSC Council leadership and organization styles may vary, but usually include one or more leaders or “champions” that provide influence and direction. In order to facilitate communication to and from the ROSC Council, each ROSC Council identifies an “organizational representative” as its main contact. 12

Performance § Successful applicants will be responsible for developing a comprehensive collaborative network approach to developing a sustainable ROSC Council and building a ROSC in their defined community. IDHS/SUPR will support the community ROSC Councils with a statewide ROSC Council and technical assistance. § While we are seeking responses consistent with a ROSC approach, we encourage innovative solutions consistent with challenges in the applicant's defined community. Keep in mind that these start-up funds are to be used to create the infrastructure for an ongoing ROSC Council and Recovery Community Organizations that will support ongoing communication, planning, advocacy, education and services that are reimbursable or can become reimbursable or are otherwise sustainable through funding sources other than this grant. § Applicants who are awarded these grant funds will have the opportunity to address gaps discovered in their needs assessment based on their current readiness and expressed in the goals and objectives of a strategic plan. 13

Activities/Examples 1) promoting the importance of the availability and expansion of peer recovery support services, such as mutual aid groups and peer mentoring/coaching that are responsive to needs based on gender, race, and ethnicity; 2) eliminating or reducing barriers to recovery, such as employment and housing; and 3) addressing negative attitudes associated with substance use disorders. Requested amounts should align with the project approach and the anticipated scope of the short-term goals in the strategic plan.

Technical Assistance § Training § Templates, guidance and assistance around strategic planning and carrying out the plan during the grant period. § A website structure will be provided to allow each ROSC Council to post their information so that communication is centralized and to simplify the process of each individual Council developing a web page. § Facilitation of Learning Collaboratives

Learning Collaboratives § A Learning Collaborative is a companion approach to strategic planning and process improvement. Involved organizations participate in training and then have a period of time to weave what they learned into their activities. Participants return to share their experiences with the group, allowing participants to learn from their peers, but also increase understanding from discussion and gather support for their activities. Components of the learning collaborative may include coaching sessions, training, targeted technical assistance and may occur in person or by phone or webinar. § ROSC Councils will participate in a Learning Collaborative in order to develop linkages with ROSC Councils throughout the state in order to develop a consistent and collaborative approach to a statewide ROSC. Learning Collaborative topics may include support for strategic planning and needs assessment activities, but also for using peer recovery support services in integrated primary care and behavioral health settings; promoting peer recovery supports and services; identifying and addressing the needs of the recovery community; and promoting infrastructure development of RCOs through training and education on issues such as operations, billing systems, recruitment, sustainability and integration into larger systems.

Key Elements of NOFO § Successful applicants will be responsible for developing a comprehensive collaborative network approach to developing a sustainable ROSC Council and building a ROSC and or RCO in their defined community. IDHS/SUPR will support the community ROSC Councils with a statewide ROSC Council and technical assistance. § Successful applicants will also be responsible for participating in the statewide IDHS/SUPR ROSC meeting, by sending 1 -3 delegates quarterly statewide ROSC meetings and monthly Learning Collaborative calls. 17

Performance Elements for NOFO § address gaps discovered in their needs assessment based on their current readiness and expressed in the goals and objectives of a strategic plan. During the grant period, a strategic plan shall be developed to promote the principles of a ROSC and RCO’s. § promoting the importance of the availability and expansion of peer recovery support services, such as mutual aid groups and peer mentoring/coaching that are responsive to needs based on gender, race, and ethnicity; § eliminating or reducing barriers to recovery, such as employment and housing; and § addressing negative attitudes associated with substance use disorders. 18

Deliverables § § § 1) Kickoff Meeting: 1) Within 30 days of award: the ROSC Council shall have a kickoff meeting. Going forward, meetings shall be held monthly. Each meeting shall, at a minimum, include the representative or a proxy participant from each of the required members. a) ROSC Council meetings should have an agenda, record meeting notes, collect sign-in sheets and conduct a satisfaction survey to gather feedback that informs subsequent meetings. 2)DFI Match Statement: Within 60 days award: submit a DFI Match Statement in writing to the DHS/SUPR contract management staff, describing how the lead agency will provide the required 25% match for receiving the Title XX DFI funding. This match must be verified monthly with the submission of match Certification Reports. Due to Title XX/DFI funding, Councils may wish to use volunteer or unpaid time for Council participants to count as in-kind hours toward the match. However, IDHS/SUPR would like to see all Council participants' time be supported, whether by their employers (which can be counted as in-kind time) or by this grant in the form of a stipend or salary. 19

Deliverables § 3)Learning Collaborative Calls: 3) Within 30 days of award: conduct first Learning Collaborative meeting/call. These should occur monthly. Participation is required in quarterly statewide in-person ROSC meetings in the Chicago area. At least one representative at statewide meetings must be a person with lived experience. Applicants should include stipends and travel costs in their budgets. § 4)Within 60 days of award: collect signed Memorandums of Understanding (MOUs) and publish a roster on the local ROSC's website with members from the following sectors, at a minimum:

Deliverables § § § Individuals that live in the community Local hospital systems Primary Care Mental Health Law enforcement Local business owner(s) Local government and policymakers Persons with lived experience (PLEs) SUD Prevention Providers SUD Intervention Providers (such as recovery homes) SUD Treatment Providers SUD Peer Recovery Support Services provider(s) 21

Deliverables § The intent of this list is to be inclusive rather than exclusive. Participation by multiple representatives of the same sector (e. g. all the SUD treatment providers in a community) is encouraged. Other types of members are not required but must sign the MOU and be included on the roster, such as members from the legal community, landlord associations or other housing representatives, veterans, pastors or others from the local faith-based community, local pharmacy networks, and other interested community members.

Deliverables § The MOU template will be provided by IDHS/SUPR and will include a description of the purpose of the ROSC Council and the roles and responsibilities of the membership, namely to attend meetings and participate in the strategic plan. § DHS/SUPR strongly supports the full and meaningful participation of persons with lived experience (PLEs) in the ROSC Council. The Council's PLEs may also have other roles, for example a local business owner or a PRSS provider. Councils are encouraged to use the funds from this NOFO to offer stipends to "volunteers" who are participating in the Council on their own time. However, IDHS/SUPR would like to see all Council participants' time be supported, whether by their employers (which can be counted as inkind time) or by this grant in the form of a stipend or salary.

DELIVERABLES § 5) Within 60 days of award: create, publish (on the ROSC Council's website) and carry out a community outreach plan, covering the grant period. The plan shall include a minimum of five (5) presentations on the strategic plan to targeted community stakeholders. Outreach plans should define the targeted stakeholders, expected outcomes for each presentation, which ROSC Council members are responsible for overseeing each activity; and indicators to measure and evaluate outcomes. Once approved, outreach plans shall be carried out during the grant period, according to the timelines established within.

DELIVERABLES § 6) Within 60 days of award: create and carry out a communication plan, covering the grant period. The communication plan shall include methods for communicating the following, at a minimum: 1) the ROSC Council's strategic plan, including outreach and communication plans, and progress toward that plan; 2) notes from monthly meetings; and 3) the result of community mapping, including links to peer recovery support services. The communication plan may also include ongoing employment opportunities for people in recovery, opportunities for advocacy for individuals in recovery and upcoming events, including ROSC Council meetings. Once approved, communication plans shall be carried out during the grant period, according to the timelines established within.

DELIVERABLES § 7) Within 120 days of award: conduct an expanded community needs assessment, resulting in a community resource map and a list of gaps. Included in the needs assessment should be: an inventory of all SUD/COD resources, including licensed SUD prevention and treatment services and highlighting MAT services; peer recovery support services; the location of recovery residences; a count of the credentialed peer recovery support professionals (NCRS, CRSS, CPRS, CFPP, see iodapca. org for more information. ); a description of the community's current readiness to support the ROSC and an RCO, Recovery Community Center or Recovery Community Café, including strengths and opportunities; a list of technical assistance priorities for expanding ROSC in the community. Technical assistance for describing readiness and conducting the needs assessment will be provided.

DELIVERABLES § § 8) Within 120 days of award and then updated with the quarterly report: submit written Council membership protocols including, at a minimum: membership recruitment, orientation, training in the ROSC framework, adherence to the strategic plan, Council mission/vision, inclusion and role of non-member participants, and community needs assessment processes. Protocols shall be kept current on the ROSC website. 9) Within 180 days of award: develop and finalize, with approval by IDHS/SUPR, a strategic plan addressing the gaps and barriers outlined in the completed needs assessment and including short-term goals that address the deliverables herein. All strategic plans should span five years or more and include short term goals, objectives and activities that are achievable within the grant period. Outreach to the community and communication to the public should be included in the plan. Shortterm goals should be completed within the grant period. The long-term plan should include a detailed first year implementation plan (i. e. monthly activities), a broader three-year implementation plan (i. e. quarterly/bi-annual activities) and broader longterm sustainability goals (5 years or more), including ongoing goals focused on outreach and communication, to be achieved beyond the grant period.

DELIVERABLES § 10) Submit monthly Contract Expenditures Payment Voucher no later than the 15 th day of each month for the preceding month by email. § 11) Submit quarterly progress reports by the 30 th of the month for the preceding quarter. § 12) Final report documenting implementation of short-term goals. The report is due 30 days after the end of the fiscal year. § 13) By the end of the grant period, the ROSC Council must be established permanently as a subsidiary, stand-alone not-for-profit organization recognized by the Secretary of State, or form a Business Associate's Agreement with the Lead Agency. The document establishing this relationship must be proposed in the strategic plan and approved by IDHS/SUPR.

Cost Information § 25% match required § If you receive direct federal funding and have a Federally Negotiated Indirect Cost Rate Agreement, must provide copy of letter confirming rate for SFY 2019. § If organization has no federal rate, may: – negotiate an indirect cost rate with State, or – elect a de minimis rate of 10% of modified total direct costs, or – choose to not charge an indirect rate to the award at all. 29

Match • Community entities who receive DFI funding must match the DFI funding with locally generated funds. • The required match is 25 percent of the total award. • The State's Title XX Social Services Block Grant allocation provides the remaining 75 percent of the total award. • Through the use of locally generated funds, services can be expanded without the investment of additional state or federal funds. • Examples of matching funds are United Way, local taxes, or certification of expenditures by local governments. 30

Example of Matching : Requirement is 25% of the award (25% of the match must be cash) Example 1: Award is: $40, 000 Match required is: $10, 000 Provider documents: $10, 000 in cash from local united way monies Total budget is $50, 000 for the project ----------------------------------------------Example 2 : Award is: $40, 000 Match required is : $10, 000 Provider documents: $8, 500 (55% of 10, 000) in cash from local united way monies And $1, 500 (15% of 10, 000) in valued volunteer hours documented as in-kind volunteer hours for the project Total budget is $50, 000 for the project

Example of Matching : Requirement is 25% of the award (25% of the match must be cash) • No less than 10% of the match must be cash, and up to 15% may be in-kind, equaling 25% of the 100 percent total budget. • The match must be verified monthly by the Provider and by DHS/SUPR staff via the required Certification • No co-payments or fees may be required from or suggested to participants to receive these services.

Match • The lead agency will be responsible for certifying the match documentation is provided, and that the matching expenditures or in-kind activities used as a part of the match were provided. • More information about the DFI Program, including allowable expenses, is available at http: //www. dhs. state. il. us/page. aspx? item=9286 6

Eligibility Information § Be in good standing with all State and federal tax entities and be certified as a vendor with the Illinois Office of the Comptroller. § All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding in SFY 2020. Successful proposals will serve as the applicant's program plan and budget for the SFY 2020 grant period. § Applicant agencies will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www. grants. illinois. gov. 34

Cost Information § 25% match required § If you receive direct federal funding and have a Federally Negotiated Indirect Cost Rate Agreement, must provide copy of letter confirming rate for SFY 2019. § If organization has no federal rate, may: – negotiate an indirect cost rate with State, or – elect a de minimis rate of 10% of modified total direct costs, or – choose to not charge an indirect rate to the award at all. 35

Program Requirements Two types of applicants: § Type 1: Existing councils, workgroups, committees or coalitions that are prepared to adopt a ROSC mission. Type 1 ROSC Councils will be required to show funding from this opportunity will be used to expand their existing mission to include the goals of this NOFO and not supplant existing resources. § Type 2: New ROSC Councils that form to build a ROSC in their community.

Application & Submission Information § Contact: Joseph Tracy Illinois Department of Human Services Division of Substance Use Prevention and Recovery 401 South Clinton, 2 nd Floor Chicago, IL 60607 email: Joseph. Tracy@illinois. gov phone: 312. 814. 6359 37

Community/Geographic Area § Overlapping geographic areas will not be funded. § IDHS/SUPR intends to post a list of intended applicants to assist applicants in determining the size of the geographic area they are including in their definition of "community". § The list will include the name, email address and telephone number(s) of the lead agency contact and the description of the geographic area to be served. § Inclusion in the list is voluntary with letter of intent.

Letter of Intent Requested Due Date – June 3, 2019 Include: § Number & title of funding opportunity § Brief description of proposed project § Name, email and telephone number(s) of lead agency contact § Description of the geographic area to be served § List of participating partners § Statement allowing IDHS/SUPR to LIST or NOT LIST applicant information (as described above) on this NOFO's Q&A page. Send to: Joseph. Tracy@illinois. gov Subject line: Your Organization Name, 19 -444 -26 -1693 -01, LOI 39

Content & Form of Application Submission § Narrative with proper format (8 ½ x 11, single-spaced, Times New Roman 12 font, at least one inch margins all around, numbered pages – Limit of 10 pages for narrative 1. Lead Organization Qualifications (20 Points) Ability to establish multiple, networked, geographically distributed ROSC Councils that will assist communities with building local recovery oriented systems of care and that can network with the statewide ROSC. Councils shall be supported by a lead agency collaborating with community members. To ensure the sustainability of the ROSC Councils, successful applicants must demonstrate a commitment to establish the ROSC Council permanently with a long-term (5 -year) strategic plan, either as a stand-alone non-profit organization or with a permanent business relationship with a lead agency. 2. Population of Focus & Statement of Need (20 Points) – Geographic area and sites; characteristics of population served; evidence of need 40

Content & Form of Application Submission (cont’d. ) 3. Description of Plan and Scope (40 Points) § Provide the following information regarding the plan to create a ROSC in your community. § Indicate which type of applicant you are, as defined in "Program Requirements. Describe how you will identify, recruit and retain persons in the ROSC Council, 41

Content & Form of Application Submission (cont’d) 3. Description of Plan and Scope (40 Points) § Type of applicant; general description of your plan to create a ROSC; past work in the community; funding from this opportunity will be used to expand the mission to include the goals of this NOFO and not supplant existing resources (Type 1) § Plan for identifying, recruiting and retaining ROSC Council members, including how you will ensure that members include persons with lived experience; Roster/recruitment list. 42

Content & Form of Application Submission (con’t. ) § What steps will you take to get the ROSC Council started and to complete the deliverables of this NOFO? § What challenges do you foresee, and what approaches will you take to overcome those challenges? 4. Performance Reporting (20 Points) § At a minimum applicants will be expected to collect and report data § § develop and implement quality improvement activities to improve your provision of care share information with community stakeholders 43

Content & Form of Application Submission (cont’d) 5. Budget and Budget Narrative (not scored) § Budget and Budget Narrative (No page limit-include as Attachment A) (Not Scored) § contain expense-based budgets. Monthly invoices will be submitted that will detail expenditures per the approved IDHS/SUPR. Quarterly performance reports are required. . § § Must be registered in System for Award Management (SAM) and provide a valid DUNS number 44

Submission Information § Applications must be received no later than 12: 00 p. m. on 6/28/2019. § Submit the completed grant proposal to DHS. Grant. App@Illinois. gov and submit the proposal electronically on or before June 28, 2019 at 12: 00 p. m. Applications must be emailed. Additional technical submission requirements are contained in the NOFO. PLEASE READ THOROUGHLY SO THAT NOTHING IS MISSED. Submit questions by June 14, 2019. 45

Application Review Information SCORING: Lead Organization Qualifications – Population of Focus and Statement of Need – Description of Plan and Scope – Performance Reporting – Budget and Budget Narrative – 20 points 40 points 20 points Not scored TOTAL 100 points 46

Application Review Information Proposals will be reviewed by a team consisting of qualified individuals assigned by staff from IDHS. § Scoring is not the sole award criteria § Findings of the review panel are non-binding § IDHS maintains final authority over funding decisions – Geographical distribution and population characteristics are additional considerations Competitive grant appeals are limited to the evaluation/review process and scores many not be protested. Appeals shall be reviewed by the IDHS Appeal Review Officer. (see NOFO for additional details on the appeal process) 47

Award Administration Information § State Award Notices: Applicants recommended for funding will receive a “Notice of State Award Finalist”. – Additional grant award requirements that must be met will be identified § Notice of State Award (NOSA): Finalists that have completed all requirements will receive a NOSA and will make a decision to accept the award. § A Notice of Non-Selection as a State Award Finalist shall be sent to applicants not receiving awards. To review a sample of the FY 2019 IDHS contract/grant agreement, please visit the IDHS website at Sample FY 19 Uniform Grant Agreement (UGA) (pdf). 48

Reporting § Providers will submit monthly expenditure documentation in format provided by IDHS SUPR § Provider will be responsible for the deliverable and data collection/reporting expectations listed in Section A of NOFO § Financial Reports and/or audits will be submitted in a format provided by IDHS by the established deadlines 49

Contacts § Questions and Answers: If you have questions related to this NOFO, please send them via email to: Joseph. Tracy@illinois. gov with "Illinois ROSC-ISN - NOFO" in the subject line of the email. § NOTE: The final deadline to submit any written questions regarding the Illinois ROSC-ISN NOFO is 7/15/2019. 50

Questions?