1 Workforce Planning Using the Data Webinar Series

1 Workforce Planning: Using the Data Webinar Series Presented by: Office of Human Capital October 23, 2018 U. S. Department of the Interior U. S. Geological Survey

2 LEARNING OBJECTIVES The purpose of the webinar series is to: • Share workforce planning concepts and tools used during the workforce planning process to support Center/Office management in their workforce planning efforts.

3 Description of the Center III. Center Workforce Characteristics: An overview of the major areas of your center to provide a big picture of the organization. i. Budget and Financial Information ii. Current Organization Chart iii. Workforce Demographics and Analysis iv. Diversity v. Contractors and Shared Resources

4 Center Workforce Characteristics iv. Diversity • • Include an overview of the trends and efforts in improving diversity for your center. DEO has oversight responsibility for diversity data and its integrity, but it is the responsibility of Center-level Directors to safeguard the diversity data and its proper use. When requesting diversity data from DEO, please anticipate time will be needed for DEO to produce the data as well as time for collaborative discussions with DEO about the development of workforce strategies at the Center level. Please contact Preston Ford in the Office of Diversity and Equal Opportunity at 703 -648 -7773 or pford@usgs. gov to obtain diversity (race, national origin, and gender) demographic data for your Center.

5 Center Workforce Characteristics v. Contractors and Shared Resources (Non-employees) • • • Briefly describe the use of contractors and the nature of work they do in your center. Similarly, describe the nature of shared resources (if/how the Center uses employees from other USGS Centers, or via Details, Cooperative Agreements or Interagency Personnel Agreements). Also consider contributions of volunteers, including Scientist Emeriti.

6 Employee Data: FPPS

7 FPPS Data is based on Pay Year, not Fiscal Year

8 Pay Periods and Date Ranges • Workforce data “snapshots”: – End of Fiscal Year – pay period 20 (or 21) – End of Pay Year – pay period 26 (or 27) • Personnel Action data (hires, separations) – Fiscal Year – Oct 1 through Sept 30 of following calendar year – Pay Year – Jan 1 through Dec 31

9 USGS Workforce Data Standards

10 Getting your Workforce Data

11 Where and how can you get your workforce data? • FPPS Datamart – Brio/Hyperion • (prior to November 1, 2017) – OBIEE

Where and how can you get your workforce data? 12

13 USGS Standard Workforce Data Elements

14 RESOURCES • Workforce Planning Toolkit

15 Standard Center Workforce Data: Workforce Flexibility – Appointment Types

16 Standard Center Workforce Data: Workforce Flexibility – Work Schedule

17 Standard Center Workforce Data: Grade Distribution

18 Standard Center Workforce Data: Distribution by Years of Service

19 Standard Center Workforce Data: Retirement Eligibility

20 Standard Center Workforce Data: Retirement Eligibility

21 Standard Center Workforce Data: Retirement Projections

22 Standard Center Workforce Data: Retirement Projections

23 Standard Center Workforce Data: Retirement Eligibility vs Projections

24 Standard Center Workforce Data: Supervisory Status

25 Standard Center Workforce Data: Veterans

26 Standard Center Workforce Data: Research Component

27 Standard Center Workforce Data: Research Component

28 Standard Center Workforce Data: Research Component

29 Standard Center Workforce Data: Hires and Separations

30 Standard Center Workforce Data: Hires and Separations – Net Hire Ratio

Standard Center Workforce Data: Separations as Indicators of Need for Retention Strategies & Succession Planning 31

32 Standard Center Workforce Data: Separations as Indicators of Need for Retention Strategies & Succession Planning

33 RESOURCES • USGS Workforce Demographics, Measures, and Metrics

34 RESOURCES • USGS Workforce Profile Data Tables

35 RESOURCES • Workforce Planning Toolkit

36 RESOURCES

37 Description of the Center I. Organizational Title, Location, & Major Program Areas II. Mission or Vision Statement III. Center Workforce Characteristics: i. iii. iv. v. Budget and Financial Information Current Organization Chart Workforce Demographics and Analysis Diversity Contractors and Shared Resources

38 RESOURCES The HR Strategic Initiatives Team, in cooperation with the Servicing HR Office, provides guidance and support on workforce and succession planning. • Jill Nissan, Workforce Planning Program Manager, jnissan@usgs. gov, 703 -648 -7427 • Brian Arnold-Renicker, Program Analyst, brenicke@usgs. gov, 303 -236 -9578 • Pam Agnew, Workforce Data Program Manager, pagnew@usgs. gov, 703 -648 -7435

39 On the Next Webinar: Strategic Future Direction • Organizational Strategic Goals • Internal and External Drivers