1 Texas Health and Human Services Commission HHSC

1 Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services (PCS)

WELCOME 2 Introductions: �Vonda White, Procurement Project Manager, HHSC Procurement and Contracting Services (PCS) �Hugh Addington, Deputy Associate Commissioner for Operations, Health, Developmental & Independence Services, HHSC �Kathy Smith, Contract Manager, Health, Developmental & Independence Services, HHSC

Housekeeping Items �Please mute your phones �Please send an email with your name and organization to the point of contact in Section 3. 4. 1 �Questions will not be accepted over the phone – submit in writing via email by the due date in Section 3. 1 3

HHSC Procurement Roles �PCS 4 - Responsible for procurement activity �Program - Responsible for project scope, requirements, performance, results, contract management/monitoring �Legal – Legal support for procurement activity

Vendor Conference Overview Procurement Program Closing Activities Overview Comments 5

Procurement Activities � Sole Point of Contact – Section 3. 4. 1 � Procurement � RFP Schedule – Section 3. 1 Amendments and Announcements – Section 3. 2 � Submission � Evaluation Requirements – Section 3. 5 Criteria & Screening – Section 4. 0 � Submission Checklist – Section 8 � Solicitation Access: https: //apps. hhs. texas. gov/pcs/rfa. cfm 6

Sole Point of Contact � 7 Section 3. 4. 1 Vonda White, Procurement Project Manager Ref: RFP# HHS 0000502 Procurement and Contracting Services Division MC 2020 Health and Human Services Commission 1100 W. 49 th Street Austin, Texas 78756 (512) 406 -2540 Vonda. White@hhsc. state. tx. us All communications relating to this RFA must be directed to the HHSC contact person named above. All communications between respondents and other HHSC staff members concerning this RFA are strictly prohibited. Failure to comply with these requirements may result in proposal disqualification.

Schedule of Events �RFP Release Date 8 01/03/18 �Respondent Tele-Conference 01/09/18 �Respondent Questions Due 01/12/18 �Post Responses Questions �Proposals Due �Anticipated Contract Begin Date 01/18/18 02/01/18 03/15/18

Amendments & Announcements � Section 3. 2 9

Evaluation Criteria � Section 4 – Solicitation Response Evaluation Grant applications shall be evaluated based upon: Project Work Plan; - 50% Project Cost; - 25% Previous experience with Grants and Contracts; - 15% and Fiscal Controls for the project - 10% 10

Submission Checklist � 11 Section 8 Submission Checklist The checklist is provided for Respondent's convenience only and identifies documents that must be submitted with this Solicitation in order to be considered responsive. Any Solicitation Response received without these requisite documents may be deemed nonresponsive and may not be considered for contract award.

HDIS Department The Health, Developmental and Independence Services Department (HDIS) is comprised of 38 programs that are focused on positively impacting individuals and families through quality health services. The Alternatives to Abortion program is administered at the HDIS Department level. 12

Alternatives to Abortion A 2 A began in 2006 as a statewide program promoting childbirth and providing support services to pregnant women and adoptive parents. Program received an additional $20 million during the 85 th Legislative Session. 13

Alternatives to Abortion 14 HHSC is seeking qualified entities to provide A 2 A services to eligible individuals for the State of Texas. The term of the contract will be from March 1, 2018 to August 31, 2019. The A 2 A program is funded at $38, 300, 000 for the biennium.

Alternatives to Abortion 15 Article 2, the Scope of Grant Award, specifies key areas of the A 2 A program, including expansion of services, Applicant eligibility, scope and client service requirements. Section 2. 6 describes the Applicant Background and Project Work Plan forms to be completed according to Forms G-G 2 and H – K-1. The Project Work Plan will provide a narrative of how the Applicant will accomplish the goals and milestones of the program.

Alternatives to Abortion 16 Section 2. 7 describes the monthly and annual reporting required to be included with invoices. Section 2. 8 describes the budget forms required for completion as well as how payments and invoicing are structured. The performance of the contract will be closely monitored and Applicants should be aware of the prohibitions, standards, and the no guarantee of volume, usage or compensation clauses.

Questions & Answers 17 • All questions, requests for clarification, etc. , are due in writing to the Procurement Project Manager, Vonda. white@hhsc. state. tx. us , no later than January 12, 2018. • HHSC will post official responses to the HHSC Website on January 18, 2018.

Closing Comments 18 � Respondents are responsible for meeting the RFA requirements, including any addenda. � Respondents must check the HHS Website frequently for any new amendments that may have been added to this solicitation. � Section 8, Submission Checklist, is a tool to help Respondents prepare their proposal submission. � Please send an email with your name and organization to the point of contact in Section 3. 4. 1

19 Thank you!