1 Teamwork Team Management Less about ME More

1 Teamwork & Team Management Less about ME…. …. More about WE

2 Outlines Students teamwork in the Project. The project trip. Open Discussion: Common problems and fears in teamwork. • • The beginning. Work Distributions. Meeting and communication. Guidelines for common risks. Decision making. Dependability. Individual time management. Motivation inside the team.

3 Project teamwork Is a group of around 8 incompatible students, works collaboratively to develop a complete, high quality project within a specific time frame. (The Goal) Why incompatible? • • • Different skills. Different interests. Different personalities. Different opinions. Different schedules. Different responsibilities, etc…

4 The Project Trip When Your Team Goal Comes First Complete High Quality on time When Your individual Goal Comes First Incomplete Low Quality

5 Open Discussion List common teamwork fears and problems.

6 Open Discussion Common teamwork problems and suggested solutions. Problem Suggested Plan Problems in communications. Determine contact information, meeting schedule by knowing students schedule , Exams Schedule. Problems in work distribution. Distribute work fairly by knowing your members. Problems in decision making and acceptance. Listen to others and determine your guidelines in decision making. Time management Problems. Time management sheet. Dependability problems. Some tips. Problems in the quality of the submitted work. Determine your quality standards in the beginning of the project , and before every phase. General conflicts between the team members. Guidelines for each common conflict.

7 The Beginning Arrange a welcome meeting. Write a general teamwork objectives “not project objectives”. Create a wiki/Blog/Google site for the teamwork communications.

8 Work Distribution Plan 1 Create a table of the team members’ strength, weakness and learning objectives and upload it in the wiki/Blog/Google site. Member Strength Weakness Learning Objective Maha Database and Programming. Work on the Last minute. Writing skills and time management skills. Amal Writing and time management skills. Programming. Learn more programming skills.

9 Work Distribution Plan 2 Distribute workload fairly between team members according to their preferences. Enhance learning: assign strong member with weak member. Avoid disabling students.

10 Work Distribution Plan 3 Create a table of the project roles, responsibilities and participants. Role Responsibility Professionalism + Ethics = Team Leader. Participant (s)

11 Teamwork Sample Roles Assign a sample role for each member, the role may rotate. For example: Reporter The oral representative of the team and leader assistant. Monitor Time keeper of timed activities. Leader Writing the meeting agenda and guide the meeting. Recorder Write the meeting summary and upload it in the wiki.

12 Meetings and Communications Plan 1 Create a table of your contact information, and upload it in the wiki. Member Email Mobile Others: (msn, Skype, BB pin, …) Suitable time Maha maha 90@gmail. com 0512345699 BB: 1393514 Any time Amalksu@yahoo. com 0598765400 Skype: Amalksu All days (4: 00 -5: 00)

13 Meetings and Communications Plan 2 Select the suitable meeting time slots by: Filling up the members’ schedules. Excluding the Exam dates. Create a meeting table. Meeting #, name Date Time Venue 1 - Welcome meeting Saturday, October 10, 2009 12: 00 pm 1: 00 pm Dr. cafe, KSU 2 - Requirement meeting 1 Saturday, October 24, 2009 7: 00 pm-9: 00 pm skype Attendees Maha, Lama, Rasha, Amal NA

14 Meetings and Communications Plan 3 For each meeting: Write down the meeting agenda before the meeting. Estimate meeting time. Upload or send the meeting summary after the meeting.

15 Guidelines for Common Risks 1 Determine “Guidelines” i. e. What are the process that you are going to follow if: The member didn’t submit her work on time. The quality of the work is below expectation. The member didn’t show up in the meeting and not answering the phone. A member is depending on others to solve or complete her tasks. One member face certain critical condition. All the team members should contribute in guidelines. All the team members should read and accept guidelines.

16 Guidelines Example 2 The problem Y D 1 Result 1 N Y D 2 Result 2 N D 3 Y Result 3

17 Decision Making Plan Listen, listen and listen. Analyze opinions and reasons. Vote. Plan a decision making guideline to follow when needed.

18 Dependability Problem To avoid dependability, members should submit their work in versions. Versions should be reviewed but not corrected. Don’t wait to meet the due date.

19 Individual Time Management Create your own Monthly/Weekly/Daily log under the general team plan. Distinguish between the regular and irregular activities. Determine the long term goals and short term goals. Prioritize the activities in the log. Distinguish between individual and teamwork activities.

20 Add Some Motivation Reward the first member submitted the a complete work on time. Surprise your team after a meeting. Add some quotes in your wiki.

21 Videos Al. Suwaidan, T. (2010) Teamwork P 1. “ 2 ”ﻋﻠﻤﺘﻨﻲ ﺍﻟﺤﻴﺎﺓ. Available at: http: //www. youtube. com/watch? v=m. R 6 M 3 ol. UFi. M Al. Suwaidan, T. (2010) Teamwork P 2. “ 2 ”ﻋﻠﻤﺘﻨﻲ ﺍﻟﺤﻴﺎﺓ. Available at: http: //www. youtube. com/watch? v=Td. HEx. Xtg. IZA&feature=related Al. Suwaidan, T. (2010) Teamwork P 3. “ 2 ”ﻋﻠﻤﺘﻨﻲ ﺍﻟﺤﻴﺎﺓ. Available at: http: //www. youtube. com/watch? v=wjq 2 Mjd. TLcg Al. Suwaidan, T. (2010) Teamwork P 4. “ 2 ”ﻋﻠﻤﺘﻨﻲ ﺍﻟﺤﻴﺎﺓ. Available at: http: //www. youtube. com/watch? v=Z 9 l. Dc 9 GLc. TM&feature=related

22 References W. Guo, “Guiding Students Learning Project Team Management from their Own Practice”. Journal of Informing Science and Information Technology. Edith Cowan University, Australia.