1 SDRR Student Data Review and Rosters Application

1 SDRR Student Data Review and Rosters Application KDE: OAA: DSR: 2/4/2016

2 WORK IN SDRR 2016 Spring Rosters 2016 Fall Data Review • ACCESS – (EL) • The ACT – Grade 11 • K-PREP – Grades 3 -12 • Pearson (K-PREP) • Quality. Core End-of-Course (EOC) • Alternate K-PREP • College/Career Readiness • • • Training opportunities for SDRR Rosters and Data Reviews will be announced in a DAC Monday E-mail. The ACT Alternate K-PREP End-of-Course (Quality. Core) K-PREP (3 -8, 10, 11) College/Career Ready Data • The ACT (includes National Tests) • ACT Compass • KYOTE • Alternate - TAR • ACT Work. Keys • KOSSA TEDS • ASVAB • Industry Cert. KDE: OAA: DSR: 2/4/2016

3 ROSTERS https: //oaa-adc. education. ky. gov/ KDE: OAA: DSR: 2/4/2016

4 ACCOUNTABILITY RULE – 100 DAYS Test Name Grade(s) 100 Days as of … The ACT K-PREP 11 3 -8, 10, 11 Spring 2016 K-PREP Window 3 -12 Spring 2016 K-PREP Window High School Spring 2016 K-PREP Window Alternate K-PREP End-of-Course Algebra II Biology English ll U. S. History 100 days as of the first day of the 5 -day testing window KDE: OAA: DSR: 2/4/2016

5 K-PREP TEST WINDOWS • K-PREP test windows for elementary, middle and high schools in SDRR https: //oaa-adc. education. ky. gov/ • District level users will be able to make changes to the K-PREP test windows • School level users will have read-only access and cannot make changes to the K-PREP testing windows • Tentatively opens in March KDE: OAA: DSR: 2/4/2016

6 March 2016 55555/ 4 55555/4 DISTRICT TEST WINDOWS 55555/4 KDE: OAA: DSR: 2/4/2016

7 SDRR FEATURES • Connection of SDRR to IC for rosters • Large buttons on the Home Page indicate which sections of SDRR are open by color – green is open, red is closed and yellow is finalizing • Home Page: Information and Student Changes, List of Tasks • “Locked” Label-Submitting Accountability and Non-Participation Changes • Edit change request • Large Red Help button • Inactivity logout = 20 minutes KDE: OAA: DSR: 2/4/2016

8 SDRR FEATURES • Export and additional filter buttons at the top and bottom of the student listing • Larger numbers to navigate the student listing and bullseye effect on mouse over • Visible counts of students onscreen, including filtered results • Additional column sorting onscreen • District/School codes included on EXCEL export • Sandbox for staff training KDE: OAA: DSR: 2/4/2016

9 Assessment Opens The ACT March 2 K-PREP Pearson Mid/Late April K-PREP EOC (English ll, Algebra ll, U. S. History, Biology) Alternate K-PREP College and Career Readiness S I E T T A A D NT TE VE Closes Fields/Comments March 30 (New Change Requests) April 4 (Final) Non-participation, Accommodations, Accountability (Spring Rosters as of the first day of the 5 -day K-PREP test window) June (New Change Requests) June (Final) (Determined by the K-PREP Test Windows) Accommodations used on test collected (IEP, EL/LEP) with a yes/no option, Non-participation, Accountability and Annotations Demographic changes are made in Infinite Campus (IC) KDE: OAA: DSR: 2/4/2016

10 FIELDS TO CHANGE ON SDRR ROSTERS IN… Infinite Campus • • • Name Grade SSID DOB Gender Race/Ethnicity Lunch IEP EL/LEP SDRR • • Annotations Accountability Non-participation Accommodations If IC change is not reflected in SDRR by the next day, contact kdedatarequest@education. ky. gov KDE: OAA: DSR: 2/4/2016

11 INFINITE CAMPUS Questions regarding fields coming from IC must be submitted to the Enterprise Data – KSIS Team at kdedatarequest@education. ky. gov OAA will be unable to assist with IC questions. KDE: OAA: DSR: 2/4/2016

12 IEP FIELD (HELPFUL HINTS) IEP field in IC: • Verify the student has a current Individualized Educational Program (IEP) • Verify that the IEP is locked If IC change is not reflected in SDRR by the next day, contact kdedatarequest@education. ky. gov KDE: OAA: DSR: 2/4/2016

13 EL/LEP FIELD (HELPFUL HINTS) Correcting the EL/LEP field in IC: • Mark the student as LEP • Home language other than English: 0400 • Mark at least one instructional accommodation • Mark at least one program services type (cannot be declined services) If IC change is not reflected in SDRR by the next day, contact kdedatarequest@education. ky. gov KDE: OAA: DSR: 2/4/2016

14 K-PREP ROSTERS • Verify student enrollment in grades 3 -12 • Include all students enrolled as of the first day of the testing window • Change requests created for: • Non-Participation Students – First Year EL/LEP, Medical, Extraordinary Circumstance, Foreign Exchange, Withdrew/Expelled During the Testing Window • Accountability • Save an electronic version of all rosters Data is pre-populated from IC KDE: OAA: DSR: 2/4/2016

15 EOC ROSTERS • In IC, DACs can run an Early Warning Report for students, which are missing an EOC score, to assist with SDRR roster cleanup. For questions concerning IC reports, please contact KDEdatarequest@education. ky. gov. • OAA will add all seniors missing EOC scores or without a non-participation to the rosters based on current available EOC data. • All EOC tested students and seniors that are expected to graduate should be on the SDRR rosters. • When spring rosters open in mid/late April, DACs will be able to file nonparticipations for EOCs. • Non-participation: EOC Graduation Issue (EGI) Assessed Prior Year (APY) For General EOC Questions: dacinfo@education. ky. gov KDE: OAA: DSR: 2/4/2016

16 NON-PARTICIPATION EOC GRADUATION ISSUE (EGI) • If schools have a graduate with a missing EOC score who took the course elsewhere in a previous year, please request non-participation (EOC Graduate Issue) rather than requesting a change in accountability. • If schools have a student with a G code in IC who completed the EOC course prior to the 2011 -12 year when EOC was implemented, please mark the student as non-participating (EGI). • If schools have a student with a G Code in IC who was, for example, 1 st year EL/LEP in the prior year that they completed the course and has now graduated, mark the student as non-participating (EGI). • EGI can only be used for students who are graduates (with a G code in IC). KDE: OAA: DSR: 2/4/2016

17 NON-PARTICIPATION ASSESSED PRIOR YEAR (APY) • If schools have a student who already had taken the EOC course and exam, but is enrolled in a loaded EOC course in 2015/16, please mark the student as Assessed Prior Year (APY). • If schools have a student who took the EOC course and exam in a previous year in your school, but failed the course and will complete it in 2015/16, mark them as non-participating (APY). • If schools have a student who completed the course in a prior year at a different school/private school/home school/out of state, but is not yet a graduate, mark them as non-participating (APY). KDE: OAA: DSR: 2/4/2016

18 QUESTIONS? KDE: OAA: DSR: 2/4/2016

19 DIVISION OF SUPPORT AND RESEARCH • • • Jennifer Stafford, Director Casey Duvall, Branch Manager Joy Barr, Program Consultant Jenni Larkins, Program Consultant Kevin O’Hair, Program Consultant Pam Powers, Systems Consultant IT Cindy Warren, Program Consultant Chris Williams, Program Consultant Teresa King, Support Staff (502) 564 -4394 dacinfo@education. ky. gov KDE: OAA: DSR: 2/4/2016