1 October 23 2021 APPRENTICESHIP USA EXPANSION GRANTS

1 October 23, 2021 APPRENTICESHIP USA EXPANSION GRANTS GRANTEE ORIENTATION Presented By: EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR Employment and Training Administration Office of Apprenticeship

2 Team Lead Division of Investment, Operations, and Performance Office of Apprenticeship Employment and Training Administration

3 Deputy Assistant Secretary US Department of Labor Employment and Training Administration Administrator Office of Apprenticeship Employment and Training Administration Chief Program Administration & Mgmt. Systems, Office of Apprenticeship Employment and Training Administration Multi-State Navigator Office of Apprenticeship, Region 4 Employment and Training Administration

4 Division Chief Division of Special Initiatives and Demonstrations Employment and Training Administration Grant Officer Office of Grants Management Employment and Training Administration Grant Specialist Office of Grants Management Employment and Training Administration Program Analyst Office of Apprenticeship Employment and Training Administration

5 ü Orient you to who’s who among grantees and at DOL ü Equip you with basic information on expectations, requirements, and communication protocols so you can get started ü Let you know what’s ahead ü Answer your questions

6 Ø Apprenticeship. USA Overview Ø State Apprenticeship Expansion Grantees Ø Contacts and Support for Grantees Ø Expectations and Requirements Ø Grant Award Package Ø Next Steps Ø Q&As

7 WELCOME: ERIC SELEZNOW PRESENTER: JOHN LADD

Apprenticeship has been a growing part of workforce development in the United States November 29, 2016

Apprenticeship. USA New employer-driven, modernized brand for apprenticeship Apprenticeship Today November 29, 2016 Adaptable and Flexible Delivers Proven Results

Double and Diversify Registered Apprenticeship 750, 000 600, 000 505, 371 Today Number of Active Apprentices 375, 000 Baseline November 29, 2016 2019 Goal This Year’s Goal

11 Apprenticeship. USA State Expansion Grants $50. 5 Million State Accelerator Grants $10. 4 Million American Apprenticeship Initiative Grants $175 Million Industry & Equity Intermediary Contracts $20. 4 Million Investments to support smart state strategies to expand Registered Apprenticeship Investments to accelerate growth of Registered Apprenticeship in nontraditional industries & increase opportunities for underrepresented populations

Apprenticeship. USA Partnerships Sectors of Excellence in Apprenticeship § Industry partnerships working toward apprenticeship growth in target sectors LEADERs § Leaders in advocating and supporting growth of apprenticeship across the US Registered Apprenticeship. College Consortium § Network of colleges and apprenticeship programs working together to provide college to career opportunities 12

13 PRESENTER: MIKE QUALTER & CHAD ALESHIRE

14 Ø Assist states in advancement of Registered Apprenticeship as a workforce development strategy and post-secondary education career pathway Ø Support integrated, state-wide apprenticeship strategies and state capacity to engage industry and meet the demand for new programs (IT, Healthcare, Advanced Manufacturing, Building Trades, Cybersecurity, and Business Services) Ø Catalyze state innovations to significantly increase Registered Apprenticeship opportunities for all American workers, particularly underrepresented populations in apprenticeship

15 Ø $50. 5 Million awarded Ø 37 grants; most to State Workforce Agencies • 8 Equity Cap Breaker Innovation Pilots • 6 Industry Cap Breaker Innovation Pilots Ø Key Metrics: • • New Apprentices New Businesses Engaged Apprenticeship Programs Expanded New Apprenticeship Programs

16 Grant Recipient States Obtained Equity Funding Obtained Industry Funding Did Not Receive Grant Funding

17 Women Persons of Color Immigrants and people with limited English proficiency Individuals with Disabilities Youth Native Americans

18 Advanced Manufacturing (including aerospace and aviation) 31 Healthcare (and allied health) 30 Information & Communications Technologies (includes cybersecurity) 21 Construction & Building Trades 16 Transportation, Logistics, Distribution 7 Business & Professional Services (including finance) 6 Hospitality & Tourism 6 Agriculture & Forestry 4 Biotech/Life Sciences 3 Education 2 Energy 2 Public Sector/Government 2 Maritime 1 Architecture 1 # of grantees noting as a focus in grant narrative

19 PRESENTER: MARIA BRADY

20 REGISTERED APPRENTICESHIP Ø Grant funds are only authorized to support “Registered” Apprenticeship programs Ø The only non-registered programs that can be supported by grant funds are pre-apprenticeship programs Ø This will be noted and corrected as necessary through the OA Compliance Review so there is no confusion moving forward Grant funds are intended to increase the number of Registered Apprenticeship programs and registered apprentices

21 THE PERIOD OF PERFORMANCE Ø 18 months beginning November 1, 2016 Ø “Performance period includes all necessary implementation and start-up activities. ” (p. 14) Ø The three 18 -month periods of performance referenced in FOA are contingent on potential future Congressional allocations

22 OA/SAA INVOLVEMENT Ø The expectation: “For States with federally recognized SAAs, the SAA must be included as a partner. ” (FOA p. 4) • OA staff will be involved to some extent in all states where grants were awarded (e. g. , provision of technical assistance) • State apprenticeship agency staff, including the Director, must be involved in the grant in SAA states

STATE APPRENTICESHIP EXPANSION GRANT GOALS AND PROJECTIONS Ø In some cases, inconsistencies were found within the narrative or between the narrative and separate performance table Ø The # of new RA programs is expected to be more than “at least one new program” Ø The # of participants receiving services includes pre-apprentices and should be a number equal to or larger than the expected number of new apprentices Ø The # of youth between 16 and 24 is just that – reporting data solely on 16 -18 year olds, for instance, is not acceptable 23

24 NON-WIOA NUMBERS Ø What do we mean by underrepresented populations? Does this overlap with other counts? Ø Underrepresented populations include: • Women • Communities of Color (we will use ethnicity/race to calculate) – Hispanic (ethnicity is required to be captured as part of individual records, i. e. , Hispanic or non-Hispanic) – Race (race is required to be captured as part of individual records) – Would include Asian, Black/African American, Native Hawaiian or other Pacific Islander, American Indian/Alaska Native • Individuals with disabilities • Youth 16 -24 • NOTE: Veterans are not specifically included in the underrepresented populations for this grant (although some grant applications mentioned veterans as a target group); this does not mean priority of service doesn’t apply

25 WIOA-RELATED NUMBERS Ø Engagement with the Title I system is captured on the PIRL (Participant Information Record Layout) Ø If no data available, start from a baseline of zero • Forget the percentage of WIOA-funded apprentices; we will calculate that (and other percentages) 1. # of registered apprentices receiving any WIOA Title I-IV funding 2. % of registered apprentices receiving any WIOA Title I-IV funding relative to all apprentices statewide 3. # of sponsors receiving support from public workforce system with screening, referrals, assessments, and other services that support RA 4. # of sponsors receiving WIOA-funded support for their apprentices (i. e. , supportive services, classroom training, OJT)

26 WIOA-RELATED NUMBERS (2) Ø Regarding engagement with Titles II, III, and IV • N/A or blank is insufficient • Baseline in most cases will be zero • Must report data source moving forward

27 WHAT HAPPENS NOW? Ø Each grantee will receive a one-page baseline document with key metrics (no percentages) based on what was submitted • Goes to key contact as noted in Abstract via email Ø As part of the official Compliance Review all grantees will work with the ETA/OA National Office with a revised baseline document or notification that all figures are accurate Ø The agreed-upon one-page document will be part of the official grant file

28 • Five Sections 1. Starting Counts 2. WIOA Engagement (Title I) 3. WIOA Engagement (Title II) 4. WIOA Engagement (Title III) 5. WIOA Engagement (Title IV) • If no baseline, we will use zero as the starting point • If baselines exist but were not part of grant application, grantees would enter the correct baseline figure and data source

29 PRESENTER: DIANE WALTON

30 Employment and Training Administration (National Office) Office of Grants Management ~ Office of Apprenticeship Consultant Federal Project Officer (Regional Office) Technical Assistance Coach from Maher & Maher Apprenticeship. USA State Expansion Grantees

31 Ø Team approach to grants management • Federal Project Officer – Grant management • Apprenticeship Consultant – Apprenticeship program expertise Ø Will coordinate on grant initiation and onboarding, support for grantees, oversight and monitoring, and grant modification requests

32 Ø Guide grant initiation, including statement of work review and risk assessment Ø Ensure adherence to statutory and regulatory parameters, grant terms and conditions, and federal fiscal and administrative requirements Ø Review quarterly reports (fiscal & performance) to ensure progress toward grant outcomes Ø Monitor grants and manage budget and program modifications Ø Serve as a resource, provide support, and identify promising practices

33 Ø Assist grantees with apprenticeship-related program questions Ø Serve as a resource on developing apprenticeship program standards and registering programs Ø Help address any apprenticeship-related issues (e. g. , registration hurdles) Ø Support Federal Project Officers with grant initiation, oversight and monitoring, and grant modification requests

34 Ø Maher & Maher is the Technical Assistance contractor for State Apprenticeship Expansion Grants Ø TA Coach available to each grantee • Serve as a source of support, consultation, and problem-solving • Help states identify TA needs • Connect states to resources • Facilitate peer-to-peer learning with other states • Collaborate to identify challenges that cut across states • Collect promising practices

35 If you… Contact: Have questions about your grant (e. g. , grant requirements, allowable use of grant funds, modifications, etc. ) Federal Project Officer Have questions about developing apprenticeship program standards and registration of apprenticeships Apprenticeship consultant Have questions or difficulty accessing the performance reporting system Apprenticeship. grants@dol. gov with a copy to your FPO Have questions or difficulty accessing the financial reporting system EBSS. help@dol. gov with a copy to your FPO Have questions about technical assistance activities Contact your TA Coach If you are a partner in the grant project. Contact your lead for the grant.

36 Ø Grantee Point of Contact (POC) • Receives communication from ETA, typically the FPO • Responsible for sharing information with project team and consortium members Ø If grantee POC changes, alert your FPO and National Office staff • Changing POC and/or Authorized Representative as identified in the SF 424 requires a formal grant modification through your FPO

37 PRESENTER: SASHA COOPER - MORRISON

38 Ø Meet the goals of Statement of Work • Advance RA as a workforce development strategy and post-secondary education career pathway • Grow state’s capacity to engage industry • Increase RA opportunities for all workers Ø Ramp-up quickly and effectively Ø Report accurately and on time Ø Monitor progress and make adjustments Ø Take advantage of TA provided through ETA’s contractor Maher & Maher Ø Participate in national evaluation, job bank, and media campaign

SAA INVOLVEMENT Ø The expectation: • State apprenticeship agency staff, including the Director, must be involved in the grant in SAA states 39

40 Ø QPRs due no later than 45 days after the end of a quarter Ø Prepare to collect and track participant-level data • Demographics, services and training received, credential outcomes, and employment retention information • Participant SSNs will be used by ETA to track and report employment outcome measures (WIOA Performance Indicators) • Follow Personally Identifiable Information (PII) protocol and safeguards

41 Ø Quarterly reporting requirements • Quarterly Progress Reports (QPR) – Includes performance report – Includes narrative report • Quarterly Financial Report (ETA-9130) Ø Final Report • Final QPR modified to include quarterly as well as cumulative information on grant activities and progress Ø Detailed information and training will be provided

42 Ø Use data to evaluate service strategies and investments, and adjust as needed to strive for excellence Ø Reflects reality that economy is always shifting, so a job-driven, customer-focused system must too Ø Tap your Apprenticeship Consultant or TA Coach as needed

43 Ø ETA contracted with Maher & Maher Ø TA will be provided in 4 key areas to support your success 1. Individualized coaching for each grantee 2. Creating peer learning communities and events 3. Identifying, collecting, and sharing promising practices and tools 4. Organizing a State Apprenticeship Expansion Grantee conference in 2017

44 PRESENTERS: ANDREA HILL SERENA BOYD

45 Ø Grant Agreement • • • Signature Page / Notice of Award (NOA) Special Conditions of Award Page Terms and Conditions Application for Federal Assistance (SF-424) Budget (SF-424 A) Budget Narrative Statement of Work (SOW) Commitment Letters Indirect Cost Rate Agreement (if applicable) Ø Grant Award Letter Ø ETA Grantee Handbook

46 Ø Acknowledgement of Award Ø Payment Management System • Information and forms on www. doleta. gov/grants under Payment Information Ø ETA’s on-line Grantee Fiscal Reporting System - ETA 9130 • Information to access system on www. doleta. gov/grants under Financial Reporting • Passwords/PINs are sent separately after supplying the necessary information outlined in the letter • Once you receive this please DO NOT LOSE IT!

47 Ø Project Title Ø Grant Awardees' Identifying Information Ø DOL Identifying Information • Agreement # Ø Period of Performance • (1 Nov 2016 - 30 Apr 2018) Ø Award Amount Ø Regulations and Cost Principles Ø Federal Project Officer (FPO) Ø Signatures

48 Ø Code of Federal Regulations (CFR) can be found at http: //www. ecfr. gov/cgibin/ECFR? page=browse Ø Uniform Administrative Requirements, Cost Principles, and Audit Requirements: • 2 CFR Part 200: Uniform Administrative Requirements, Cost Principles, and Audit Requirements; Final Rule • 2 CFR Part 2900: DOL Exceptions to 2 CFR Part 200

49 Ø Special Conditions of Award • All have will undergo a compliance review, and there may be additional conditions as needed Ø Terms and Conditions • Order of Precedence • Solicitation for Grant Applications (SGA) and Amendments (incorporated by reference)

50 ü Indirect Cost Rates ü FPO Contact Information ü Equipment Requirements ü Pre-Award Costs ü Reporting Requirements ü Consultant Fees ü Publicity ü Procurement ü Audit Requirements ü Intellectual Property

51 Attachment A: SF-424 Attachment B: SF-424 A Attachment C: Budget Narrative Attachment D: Statement of Work Attachment E: Letters of Commitment Attachment F: Indirect Cost Rate Agreement (if applicable)

52 ü Equipment purchases with a per unit acquisition cost of $5, 000 or more, and a useful life of more than one year need to follow State procurement policy. No equipment may be purchased in the last year of this grant.

53 Ø Budget Information – SF-424 A – Budget Narrative Ø Grantee’s original proposal – Technical Proposal (BASE and CAP where applicable) – Abstract – Governor’s Letter – Organization Chart – Workplan – Performance Outcomes Table

54 ü Only applicable to those claiming indirect costs ü If grantee is claiming indirect costs but did not provide agreement, or up-to-date agreement, placed on 90 -day temporary rate ü Until agreement is negotiated, indirect cost spending limited to lesser of either 10% of total Personnel budget or total claimed indirect costs

55 Ø Detailed review of SOW and attachments • Assistance from FPO, OA, and OGM • Letters detailing potential issues in your SOW will be sent near the first of the year Ø Review of Program Outcomes • Assistance from FPO and OA • 30 days to respond

56 PRESENTER: CHAD ALESHIRE

57 Ø The Federal Project Officers (FPO’s) will onboard the new grantees through introductory phone calls/meetings in December Ø Through the Compliance Review, OA will review the new grant SOW and identify issues or concerns, including the costcompliance review Ø If issues are identified in the SOW, OA and the FPO will discuss with the grantee

58 Ø Redacted Technical Proposal or redaction waiver – due immediately • If you have not already submitted, please do so ASAP to Apprenticeship. Grants@dol. gov with copy to FPO Ø Send updated point of contact information to FPO with copy to Apprenticeship. Grants@dol. gov Ø Get started on fiscal/admin online training series

59 Ø Week of December 5 - Each Grantee to receive one-page “Baseline” document with key metrics. Ø Monday, December 5 th – Kick-off webinar on Technical Assistance, 1: 00 p. m. – 2: 00 p. m. EST - Meet your coach - Learn about peer learning opportunities - Hear about steps for getting started

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