1 Note Taking Khum Raj Punjlai Presentation Outline

1 Note Taking Khum Raj Punjlai

Presentation Outline 2 Concept Importance Methods of Note-taking Some areas for note taking in our context Some useful tips 9/26/2020

Concept 3 Note taking is the practice of recording information captured from another source. These are commonly drawn from different sources such as an oral discussion at a formal or informal meeting, or a lecture or any other event. Note taking is equally important for both public and private sectors. 9/26/2020

Concept 4 Seems simple task, but difficult to perform, because differentiating pertinent issue of any discussion is not a easy task. Note-taking is a race against time. The average rate of speech is 2– 3 words per second, but the average handwriting speed is only 0. 2– 0. 3 words per second. ( Dr. Annie Piolat, unpublished ph. D thesis, 1982) 9/26/2020

Concept 5 Therefore, important points are recorded while taking notes. It may not be possible to record each and every points being discussed in the meeting or in any event. Note taking is not to copy all the information one receives, instead he/she should select important points. 9/26/2020

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Methods of Note-taking 9 Linear Non-Linear Electronic 9/26/2020

Linear note- taking 10 Linear note-taking is the process of writing down information in the order in which you receive it. There are mainly two types of linear notetaking methods: � Outlining: This is one of the best and most common note-taking systems. Notes and thoughts are organized in a structured, logical manner. An example would be like this: 9/26/2020

11 1. First main topic A. Subtopic 1. Detail 2. Detail B. Subtopic 1. Detail 2. Second main topic 9/26/2020

12 � Sentence method: Sentence note-taking is simply writing down each topic as a short, simple sentence. This method works well for fast-paces discussion where a lot of information is being covered. All information is recorded but is not organized into major and minor topics. Notes can be numbered or set off with bullets showing where a new thought begins. 9/26/2020

Non-linear note-taking 13 Approaches to non-linear include mainly two methods, although there are others too. Mapping: A map is a type of graphic that uses a diagram to visually organize ideas and concepts. The central idea or concept of main agenda of the meeting is placed in the center of the diagram, and then related ideas are added to it in a radial fashion or branches. Maps are used to help structure information to gain a better understanding. � It is also called mind mapping. � 9/26/2020

Mapping example 14 9/26/2020

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16 � Cornell Notes: The Cornell Notes method of note -taking was developed by Dr. Walter Pauk of Cornell University and promoted in his bestselling 1974 book How to Study in College. This method consists of dividing a single page into three sections: a right-hand column for notes, a lefthand column for cues, and a space at the bottom for a summary. Cues are key words that help evoke key aspects of the topic. 9/26/2020

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Electronic note-taking 18 Notes can be taken with help the of electronic devices and templates. 9/26/2020

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Some useful tips 23 Always be ready with necessary materials which you will need while taking notes. If meeting is already scheduled and agendas are prepared, get those agendas ready for note taking which helps you take notes in each agenda. If meeting is scheduled but agendas are not ready, try to study the relevant information which would be discussed in the meeting. This makes your job easier. 9/26/2020

Some. . 24 Always identify the participants of the meeting and if possible anticipate their style of expression during the meeting. Know the language which would be used in the meeting. If you have difficulty in language proficiency, prepare accordingly. In formal meetings seats are assigned for note takers, if not, find out suitable seat for you which is convenient to take notes. 9/26/2020

Some. . 25 Always be close to the chairperson. Do not try to note down each and every points being discussed, note down only pertinent points. You can use different methods to take the notes. It depends upon number of participants and agenda. Be prepared for unscheduled meetings, if you perform your job successfully in such meetings too, you will be positively seen by your 9/26/2020 colleagues and boss.

Some. . 26 If you are writing sentences to take notes, you can skip lines to allow you to fill in more information later. You can use maps, abbreviations or symbols for your notes which you can rewrite later after the discussion. If you have frequent meetings in the same subject, you can use a note book for many meetings, which helps you to memorize past agenda and discussions. 9/26/2020

Some. . 27 It becomes helpful to use laptops, tablets or other templates to take notes, if you use them properly. If you are having meeting with your boss, and you are alone, it seems impolite to use laptops or other devices, just try to note important points and complete your note after the meeting immediately. If you are supposed to prepare the minutes of the meeting, do not forget to show the chairperson, if necessary to the 9/26/2020 members as

Some. . 28 Always try to take your note neat and clear. In some cases you can record the discussion which you can transcribe later. For this you must get permission from the chairperson. If you are asked to make notes of a book or a newspaper article, try to read these thoroughly then take note. 9/26/2020

Some. . 29 Always review your notes after the meeting, before finalizing formally. Try to use appropriate language of your note depending upon the nature of the meeting. Your concentration is very important in note taking. If you are not actively engaged you can be easily distracted. 9/26/2020

Some. . 30 Always be a good listener which not only helps you in taking good notes but enhances your personality as well. Always keep in mind that what the notes will be used for. If good notes are ready, it is oblivious that you will have good minutes of the meetings. 9/26/2020

Some. . 31 Remember, better note taking can help you learn new concepts, organize your thoughts, encourage your creativity, help you share important ideas with others. 9/26/2020

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