1 HEALTH SCIENCES CLINICAL SERIES WOS AFFILIATES UPDATE

1 HEALTH SCIENCES CLINICAL SERIES, WOS / AFFILIATES UPDATE: AY 20 -21 School of Medicine Academic Affairs June 2020

Dean’s Office: Academic Affairs 2 Geoffrey Abbott, Ph. D Senior Associate Dean, Academic Personnel Mohammad Helmy, MD Associate Dean for Academic Affairs/Clinical Sheila Morris Executive Director, Academic Affairs & Faculty Compensation Jami Holland Assistant Director, Academic Affairs & Faculty Compensation Maral Dakessian Academic Affairs Principal Analyst Elizabeth Jurado Academic Affairs Principal Analyst Thuy Vu Academic Affairs Principal Analyst Chanthou Sung Academic Affairs Principal Analyst Mirella Ruano Academic Affairs Analyst Brent Yunek Executive Director, Faculty Relations & Development Program Melissa Aguirre Business Partner Susan Michail Business Partner Christine Shortt Business Partner Michelle Uribe Business Partner

Web Updates 3 *UPDATES* Tentative Offer Letters Calendars and Deadlines Committee Meetings 20 -21 Academic File Deadlines New Professor Commitment Form (replaces ‘Assistant Professor Commitment Form) Affiliate Faculty Checklist Vote Grids (Regular Grid + MCA) Volunteer Faculty Appointments (Updated Forms) *NEW* HS, WOS/Affiliate Forms Review Periods

What is an Affiliate Faculty? 4 A UCI Faculty member, who has primary employment at an Affiliate site and also has UCI teaching responsibilities at the Affiliate site Teach UC Irvine students, medical students, residents Faculty who fall into this category with primary employment at the Affiliate may not have a Volunteer Faculty appointment (see: APM 279)

Volunteer vs. HS, WOS (Affiliates) 5 APM Description of duties Type of academic appointment Required information in chair letter Required documents Volunteer Group-1 APM 279 Volunteer Group-2 APM 279 Provider with no UCI clinical Provider with UCI staff privileges and no involvement physician appointment/clinical at affiliate sites (e. g. , offsite privileges, and no teaching community physician responsibilities at affiliate sites volunteer, community Med. Ed preceptors) Volunteer appointment Must address scope and proficiency in areas of expected contribution (e. g. , teaching, clinical, service) Volunteer appointment packet Volunteer appointment Must address scope and proficiency in areas of expected contribution (e. g. , teaching, clinical, service) ***MUST INCLUDE ATTESTATION STATEMENT Volunteer appointment packet Volunteer Group-3 APM 279 HS Without Salary (WOS) APM 278 Provider with teaching involvement at affiliate site but not employed/salaried by the affiliate site (e. g. , staff physician/per diem at affiliate site, contracted private group with affiliate site) Provider employed/salaried by an affiliate site with teaching responsibilities at the affiliate site (e. g. , LBVA, CHOC, LBM -MCH) Volunteer appointment HS Clinical Professor Series WOS Must address scope and proficiency in areas of expected contribution (e. g. , teaching, clinical, service) Please see requirements for HS Clinical Professor Series Volunteer appointment packet *HS clinical professor series checklist *UCI-SOM affiliate paperwork *Routine based on rank/step *If employed at 50% or greater at affiliate site, 8 year limit and MCA requirements for assistant ***I attest that this appointment will be at UCI only and the appointee will not perform teaching duties at any of the UCI affiliate locations rank (e. g. , applicable LBVA, CHOC, LBM-MC) Review timeline/interval Minimum every 5 years

Why? 6 APM 279 -0 Policy https: //www. ucop. edu/academic-personnel-programs/_files/apm-279. pdf APM 278 -17 -c Terms of Service https: //www. ucop. edu/academic-personnel-programs/_files/apm-278. pdf

Affiliate Paperwork 7 SOM Academic Affairs Website/Appointments: https: //som. uci. edu/academic-affairs/academic -actions. asp Use form for both New Appointments and Renewals of existing appointments Please note: an Affiliate is appointed at the VA in ‘eighths’

Affiliate Checklist 8

Affiliate Paperwork 9 It’s important to obtain Affiliate Faculty Checklist for New Appointments AND Renewals (for both PAID Affiliates AND WOS Affiliates) New Appointees must attest to their % time at the Affiliate site, and Affiliates with a paid HS appointment must certify agreement to the HS Comp Plan At HS (paid) Affiliates appointed between 5%-43% are in HSCP by exception Renewal time, department and Dean’s office needs updated record of Affiliates’ % time at the Affiliate site It’s especially important that the department keeps a good record of HS, WOS/Affiliate faculty in the Assistant Rank (8 -year limit: APM 278)

New Procedures/Forms: Why? 10 New Forms developed to address issues: 1. Compliance to policies APM 278 & APM 279 2. 3. Review standards for HS, WOS/Affiliate faculty may be different for this group Difficulties in HS, WOS/Affiliate compliance/participation in UCIs review process (every 2 -3 years)

Forms 11 SOM Academic Affairs Website: https: //som. uci. edu/academic-affairs Pages: Appointments, Merits & Promotions

HS, WOS Affiliate Grid 12

Questions/Feedback 13 Academic Affairs Principal Analysts Maral Dakessian marald@uci. edu (*Feedback on Forms/Policy) Elizabeth Jurado ejurado@uci. edu Thuy Vu thuydv@uci. edu Chanthou Sung csung@uci. edu Academic Affairs Analyst Mirella Ruano mruano@uci. edu (Volunteer Faculty)