1 Address Management System AMS DakotasMontana District Jeff

1 Address Management System (AMS) Dakotas/Montana District Jeff Hubert-AMS, Manager jeffrey. l. hubert@usps. gov 605 -333 -2727

2 USPS –Dakotas/Montana District Territory

3 District Delivery STATS City Possible delivery 560, 632 Rural Possible delivery 447, 826 CDS Possible Delivery 101, 504 Total PO Boxes 397, 067 TOTAL 1, 507, 029 Post Offices > 1000 Delivery Routes 2, 755 Employees 7, 500

4 Delivery Points Addresses in the AMS database are the official addresses assigned by the local planning authority including possible secondary addresses assigned by building management. Local planning authority assigns the addresses and the Postal Service adopts the addressing. Addresses in AMS reflect actual delivery points, physical addresses or variants of actual delivery points. AMS does not support addressing for antenna sites, cell towers, meter pits, culverts etc. Two main ways to get addresses into AMS: Carrier/local Post Office Address Provider sends Electronic or hardcopy data flows to AMS

5 USPS standard Address Update Process Letter Carrier Notes new house or building, delivery point/s then added to edit sheet USPS typically likes to see new Delivery points added when in build process, when possible. Business or Residence Local Postmaster reviews and OKs the addition to edit sheet Edit sheet updates sent hardcopy or electronically to AMS office AMS reviews, then Codes the change or seeks clarification Address added to AMS database-3 days to 3 weeks to Internet

6 Alternate Address Data Flows to AMS Many Counties and Cities send AMS office new addresses and/or updates Can be hardcopy Can be electronic USPS data system scan for higher volume -missing delivery points, PMDPs GMT (Growth Management tool) Various USPS Data systems identify non match addresses

7 ADDRESS UPDATES or CHANGES Locatable Address Conversion System-LACS Links old address to new address Used primarily for city or county address updates USPS support of the old address -13 months, minimum. Often the old address is supported for decades Both addresses will sort and be valid to the carrier All Mailers who run CASS will input old address and return new address. (LACS Link)

Planning City or County Address Updates? Contact AMS as soon as Possible. Let us know size and scope of the change Let us know when you wish to the change to occur Three Days to 3 weeks-Data entry to USPS. com You should request AMS edit sheet documents as source data-Confidentiality agreement required. Never assign anyone an address previously assigned to somebody else. Don’t reuse numbers. Send us a list of old to new conversion.

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11 Address Change Pitfalls No change to the existing ZIP is permitted Never assign anyone an address previously assigned to somebody else. Don’t reuse numbers. For larger address updates consider piecemeal updates such as a ZIP code/city then grab a few more sites until complete. Follow Publication 28 for best results ½ addresses, ½ streets Alpha addresses Alpha numeric secondary's December –Avoid Peak period changes Measure twice cut once

12 Why Does AMS Exist-Mail Sortation Read barcodes Apply barcodes Read addresses with OCR Convert that street/city/ZIP image to a Barcode

13 USPS PUBLICATION 28

14 ADDRESSE MATCHINGPARSING LOGIC

15 GEOSEGS (+4) 2 Main Types Both sides of the mile in the country A block face within a city All patrons on a geoseg belong to one carrier & one ZIP code

16 Physical addresses that are not mailing addresses USPS ¼ Mile Radius rule PO box customers Process exists to show physical for customers who do not seek or refuse delivery Benefits-Allows customer increased flexibility with addressing at certain websites Customers must still use PO Box number on all correspondence-Four line address Jane Customer 101 Main ST PO Box XXX City, State ZIP

17 Growth Management ZIPS-If the block or mile is defined or listed in AMS then all patrons on that block or mile w/b that same ZIP Undefined miles(no customers on Geoseg) up for review. Contact me if questions arise. USPS would consider who can be most efficient if more than one carrier in the area CBUs (Cluster Box Units)are always the preferred form of delivery where possible Builders, developers and customers must contact the Local Post Office to request delivery. USPS would determine Delivery Mode and Location of receptacle USPS adds 1 to 1. 5 million new delivery points yearly

18 Extras Plats-Before USPS adds we like the structure to be underway prior to adding to database. Otherwise, these addresses start to generate mail to a bare lot. USPS. com-

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20 3 Digit ZIPs

21 5 Digit ZIPS

22 Sector

23 Sector/Segment

24 Delivery Point