1 2 ActionReason Codes 3 Example 1 Promotions

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Action/Reason Codes 3

Example #1: Promotions Current Action Code Action Reason Code Reason When To Use PAY Pay Rate Change PRO Promotion with Pay Increase Employee is promoted and that promotion is accompanied by a pay increase. PRO Promotion NCP Normal Career Progression Employee is promoted as part of the normal career progression. Future Action Code Action Reason Code Reason When To Use PAY Promotion PRO Promotion with Pay Increase Employee is promoted and that promotion is accompanied by a pay increase. OR PRO Promotion NCP Promotion Without Pay Increase Employee is promoted as part of the normal career progression. 4

Example #2: Transfers • Do not use Termination (TER) for a transfer • Intradepartmental transfers use Transfer (XFR) • ALL Interdepartmental transfers will be processed by the Office of Human Resources 5

Job Maintenance 6

Job Maintenance For Position Change Transfer Between Departments 7

Job Maintenance For Position Change Transfer Within Same Department 8

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Person Of Interest (POI) 10

Examples of POI’s, Employees and Stipends POI’s In HCM 8. 9 n n n Employment Agency UTO’s (U. T. Others) Affiliates Pre-hire Employees Adjunct Faculty Clinical Faculty Employees/Stipends in HCM 8. 9 n n n Classified (Class) Administrative & Professional (A&P) Faculty (Fac) Student Employees (TA) Post Graduate Employees Stipend (STPND) 11

Distinctions between POI’s and Employees HCM 8. 9 POI HCM 8. 9 Employee 1. Hired by HSC? No: Sponsoring Departments appoint POI’s Yes 2. In a working relationship with HSC requiring a Badge? Yes 3. Has a Position Number and Job Title? No Yes 4. Has an Employee Identification Number (EMPLID = Badge Number) Yes: a POI will have a “Person ID” Yes 5. Has a hire date and eventually, a termination date? No: a POI will have an effective “active” & an “inactive” date Yes 6. Is reported on the EEO/AA/VETS reports? No Yes 7. Is paid by Payroll? No, but may be paid through Accounting Yes 8. Affects Budget? No Yes 9. Extended HSC privileges? (Keys, Parking, domain/email/security access. . . ) Yes: Will require additional requests 10. Will have access to Employee Self-Service? No Yes: May require additional requests Yes 12

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Info about HCM 8. 9 POI’s Sponsoring Departments are responsible for inactivating the POI relationship in HCM 8. 9 n Sponsoring Departments will review the status of each POI on a monthly basis through the use of an HCM 8. 9 query n 14

Position Management 15

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